SAEMF Advanced Research Methodology Evaluation and Design (ARMED) Pilot Training Grant

Status: Open

Application Deadline: August 1, 2021

The following is an overview of the ARMED Research Pilot Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ, or email

All application components, including letters of support, must be submitted through the SAEM Foundation Grant Portal. All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.


Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.
The latest NIH biosketch format should be used. See biosketch instructions for further information.
Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.
Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.


The SAEMF ARMED Pilot Grant is intended to provide funding to support the development of a scientist in emergency medicine. Its specific goals are:

  1. Provide support to an emergency medicine academician awardee for one year of mentored research experience. The award is intended to support the applicant in obtaining preliminary or pilot data for future grant submissions.
  2. Enhance the likelihood of the selection of an academic and research career by the awardee.
  3. Encourage the awardee’s academic development and involvement in emergency medicine research.


The ARMED Pilot Grant recipient is expected to:
  1. Acquire research skills and preliminary or pilot data through the financial support of the grant.
  2. Receive strong mentorship.
  3. Complete a research project that will help develop the awardee’s research and academic career.
  4. Develop the fundamental skills necessary to succeed as a research scientist and to successfully compete for subsequent extramural grant funding.


The Applicant

An applicant for the ARMED Pilot Grant must:
  1. Have graduated from the SAEM Advanced Research Methodology Evaluation and Design Course.
  2. Be a member of SAEM in good standing at application deadline and during the entire award period.
  3. Have an advanced/doctoral or terminal educational degree (e.g., MD, DO, PhD, PharmD, DSc or equivalent).
  4. Hold a university appointment (e.g., faculty, fellow, or similar) in or be actively involved (e.g., have an adjunct appointment) with a department or division of emergency medicine or pediatric emergency medicine at the start of the ARMED Pilot Grant award period. Emergency medicine residents in their final year of residency may apply for the ARMED Pilot Grant, subject to the same stipulation of holding a university appointment at the start of the ARMED Pilot Grant award period. The applicant may work as a clinician at an institution other than the host institution or the institution at which the project will be conducted.
  5. Not have previously received a SAEMF ARMED Pilot Grant, SAEMF Research Training Grant, an Emergency Medicine Foundation (EMF) grant with similar purpose as the SAEMF Research Training Grant, a federally funded individual career development award (K-series or VA CDA), and institutional training grant (K12, KL2, or similar), or a comparable research training grant from another entity, prior to the start of the ARMED Pilot Grant period.
Greater consideration for receipt of the award will be given to applicants who:
  1. Demonstrate a sustained interest in and commitment to emergency medicine-focused research and a research career. This demonstrated commitment may include the number of years involved in research or emergency medicine-focused research; number and quality of research or emergency medicine-focused research publications and presentations; research presentations at scientific meetings; and local, regional, national and international activities focused on research or emergency medicine-focused research. Applicants will be judged and scored according to their expressed and demonstrated commitment to these areas. Applicants who provide evidence of this commitment may receive more favorable scores. Greater involvement in topic areas applicable to the research proposal (e.g., toxicology, critical care, etc) will also be considered.
  2. Demonstrate evidence of involvement in SAEM activities and functions. Demonstrated involvement includes active participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to SAEM. Applicants who provide evidence of this commitment may receive more favorable scores.

The Applicant's Host Institution

The applicant’s host institution must:
  1. Provide adequate administrative and clerical support to the applicant, including, but not limited to, office space, administrative support, and information systems.
  2. Demonstrate a track record of involvement and commitment to research and research training at local, state, and national levels. In the majority and ideal circumstances, the host institution should have an accredited emergency medicine residency program.
  3. Provide opportunities for the applicant to work as an emergency medicine physician. The applicant may work as an emergency medicine physician at a location other than the host institution.
  4. Together with the applicant’s host department, provide at least $25,000 in matching funds to support the proposed project.
  5. Must provide financial support for SAEM annual meeting attendance for the duration of the award.

The Department

The applicant’s host department:
  1. Must be a department or division (or equivalent) of emergency medicine (may be within or outside of the United States).
  2. Should be actively involved in emergency medicine or pediatric emergency medicine research and education.
  3. Should have an established research program as exemplified by: (a) faculty/staff with extra- and/or intramural competitive grant funding; (b) current Institutional Review Board- (IRB, or equivalent) approved clinical, health services, or laboratory research in progress; (c) faculty/staff who have presented their research at national or international meetings; (d) faculty/staff publications in peer-reviewed research journals; (e) a formal research curriculum; and (f) dedicated funds, space, and support personnel available to ensure completion of projects in which the applicant will participate.
  4. Together with the applicant’s host institution, provide at least $25,000 in matching funds to support the proposed project.

The Mentor(s)

The applicant’s mentor(s):
  1. Should have experience mentoring current/former trainees who are developing/have productive careers as research scientists.
  2. Should have expertise in the applicant’s proposed area of research.
  3. Should have expertise in research methodology.
  4. Must commit the necessary time to provide both specific and general research training to the mentee.
  5. Must supervise the mentee’s research project.
  6. Must provide the necessary equipment and resources to execute the mentee’s research project if these are not available from the mentee’s department/division or another source specified in the grant application.
The mentor should provide a letter of support for the application, and this letter should detail mentorship activities and how the mentor will contribute to the applicant’s career development.


The ARMED Pilot Grant will provide a total of up to $25,000 for one year, contingent on the availability of funds from the SAEMF. The department and/or institution must provide an additional $25,000 in matching funds, for a total of $50,000. The SAEMF ARMED Pilot Grant funds may be used for the applicant's salary and project expenses. Fringe benefits are permissible in addition to salary, but the total of salary and fringe benefits may not exceed $50,000. No additional costs, such as travel, tuition, or indirect costs, are supported by SAEMF. Any other costs are the responsibility of the applicant’s host institution or another group specified in the application.

SAEMF grants are dependent upon the amount of available funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF endowment funds.

In addition to the funds (up to $25,000 in direct costs) from SAEMF, the budget justification should reflect $25,000 in matching funds from the applicant’s institution and/or department as well as all pending and active sources of funding relevant to the project. The submission of detailed budgets and budget justifications for the use of funds for the grant from SAEMF and additional funds available to support the goals of the award from all other sources are required as part of the application and again for award recipients during the reporting period of the award.

Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to the SAEMF.

For projects requiring the host institution’s IRB or equivalent approval, funds will not be dispersed until IRB approval is obtained. No-cost extensions may be made at the discretion of the Grants Committee on a case-by-case basis.


The award is for one year (grant period July 1, 2022 – June 30, 2023).


A progress report is due at 6 months from the start of the grant period. The final project and financial reports are due within one month of the end of the grant period. The progress report template can be downloaded at Post Award. These reports will be prepared independently by the awardee and mentor and submitted to SAEMF.


The deliverables expected of the awardee are as follows:

  1. The awardee will attend the SAEM Annual Meeting during the award period, and the awardee’s department will provide financial support for meeting attendance.
  2. The awardee is expected to submit an abstract reporting the results of the research project for presentation at the SAEM Annual Meeting. As the selection of research abstracts is a competitive process, submission is expected, but acceptance is not assured.
  3. Publish a manuscript (first-authored by the awardee) in a peer-reviewed journal within two years of completing the ARMED Pilot Grant.


The SAEM Grants Committee is responsible for reviewing grant applications for this award and will make recommendations to the SAEMF Board of Trustees regarding candidate award recipients. The committee uses a scoring system to judge and compare applications that considers the qualifications of the applicant and mentor, the research proposal, the training proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of becoming highly productive research-oriented academic emergency physicians. An ARMED Pilot Grant will be awarded only if the committee and the SAEMF deem that an applicant worthy of receiving the award can be selected. Successful and unsuccessful applications meeting eligibility requirements will receive both scores and comments provided by the reviewers for the purposes of improving applications for subsequent submissions.


Please contact with any questions.

Updated March 1, 2021


If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site.


Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.


All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue. If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:

  1. Determine that patent and copyright should be or should not be filed;
  2. Release the invention to the inventor(s) or inventor's designee;
  3. Submit the invention to a qualified organization for administration and licensing;
  4. Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
  5. License or make other arrangements for the application and use of the invention with terms on exclusivity and royalty payments determined by SAEMF.