Simulation Academy Novice Research Grant

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Status: OPEN
Application Deadline: August 1, 2022

The following is an overview of the SAEMF/Simulation Academy Novice Research Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply.  For answers to other common questions, visit our Grants FAQ, or email 

All application components, including letters of support, must be submitted through the SAEM Foundation Grant Portal. All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.


Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.

The latest NIH biosketch format should be used for the applicant, mentor(s), and other key personnel. This includes a section for a personal statement. See biosketch instructions for further information.

Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.

Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.

Submission must be no longer than 5 pages in length (excluding references). All proposals must include specific aims, background/significance, preliminary work (if applicable), and approach.

A minimum of two letters of support are requested, with one from the department chair or equivalent and the other from the mentor, whose letter should include a mentorship plan and testament to support the applicant for the duration of the award. Letters from other individuals, departments, or organizations involved in the proposed project are strongly recommended but not required. A letter from the director of an institutional simulation center or program is encouraged. A proposed budget and budget justification for how funds will be allocated during the one-year period are also required.


The goal of the SAEMF/Simulation Academy Novice Research Grant is to promote junior and new investigators in simulation-based research and scholarship. With this goal in mind, we welcome a broad range of projects that increase the body of knowledge in simulation-based endeavors, educational innovations, and applications within different facets of emergency medicine care, training, and systems research, such as medical education, clinical operations, and patient safety. The objective is to provide seed funding to support experiential training and career development for investigators in emergency medicine who have shown promise in simulation-based scholarship.


For the purposes of this award and in regard to the expectation of the research grant project, the definition of simulation includes the use of high-fidelity manikins, partial task trainers, virtual/augmented reality, serious games, standardized patients, simulation scenario or assessment tool development, computational modeling, and/or any hybrid models and protocols.

The SAEMF/Simulation Academy Novice Research Grant project is expected to:

  1. Address a novel research question or idea relevant to simulation in emergency medicine. However, the project does not have to be a medical education-based research project. The project may address other types of research topics as long as they are applicable to the practice of emergency medicine. The project may involve simulation as a modality, investigate a simulation modality as a methodology for clinical inquiry (quality improvement, patient safety) and/or study the component(s) of a simulation modality.
  2. Utilize a rigorous study design and apply an established framework. The collection of qualitative data may be included in the project. We encourage inclusion of high-level outcomes that ultimately lead to improvements in clinical performance or patient outcomes.
  3. Provide a product or outcome that can potentially be used to improve evaluation, training or patient care for researchers and educators within SAEM and emergency medicine.
  4. Provide a product that can potentially be useful for researchers and educators within SAEM and emergency medicine.


The Applicant

An applicant must:

  1. Be a member of SAEM and the SAEM Simulation Academy in good standing during the entire award period.
  2. Be board eligible or certified by the American Board of Emergency Medicine, American Board of Osteopathic Emergency Medicine, or the American Board of Pediatrics and practicing in an emergency care setting. Senior/final year residents (3rd or 4th year, as applicable to the applicant’s residency program) in good standing to graduate from an ACGME accredited emergency medicine residency program may also apply but must complete their residency program before the start of the award period.
  3. Have an advanced/doctoral or terminal educational degree (e.g., MD, DO, PhD, PharmD or equivalent).
  4. Hold a university appointment (e.g., faculty, fellow, or similar) in a department or division of emergency medicine or pediatric emergency medicine. Emergency medicine residents in their final year of residency may apply for the Simulation Academy Novice Research Grant, subject to the same stipulation of holding a university appointment at the start of the Simulation Academy Novice Research Grant award period. In these instances, the stipulation for future appointment should be addressed in a letter of support provided by the department Chief or Chair. The applicant may work as a clinician at an institution other than the host institution or the institution at which the project will be conducted.
  5. Indicate intention for a long-term plan for a career in emergency medicine simulation research and conducting projects that may lead to grant-funded simulation research.
  6. Not have received extra-mural simulation-based research funding as a primary investigator. Previous funding obtained as a co-investigator is allowed. Funding from the applicant’s own department is not included in this requirement.

Greater consideration for receipt of the award will be given to applicants who:

  1. Demonstrate a strong interest to emergency medicine simulation and a career in simulation. This demonstrated commitment may include previous participation in simulation activities related to emergency medicine or another field, national positions related to education/simulation, previous simulation-based research, peer-reviewed publications and or presentations of simulation based scholarly activity at scientific meetings. This can include but is not limited to: local, regional, national and/or international meetings that showcase activities focused on research and emergency medicine-focused simulation projects or products. Applicants will be judged and scored according to their expressed and demonstrated commitment to these areas. Greater consideration and potentially higher scores will be given to applicants who provide evidence of this commitment.
  2. Demonstrate evidence of involvement in SAEM activities and functions. Demonstrated involvement includes number of years as a member of SAEM and participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to SAEM (please include this information in the applicant’s biosketch). Greater consideration and potentially higher scores will be given to applicants who provide evidence of this commitment.

The Applicant’s Host Institution

The applicant’s host institution must:

  1. Be a department or division (or equivalent) of emergency medicine (may be within or outside of the United States).
  2. Have an established simulation program, whether a mobile simulation laboratory, in-situ program or permanent simulation center.
  3. Demonstrate a track record of involvement and commitment to simulation at local, state, and national levels. In the majority and ideal circumstances, the host institution should have an accredited emergency medicine residency program.
  4. Agree to provide equipment necessary for the completion of the research project.
  5. Provide adequate administrative and clerical support to the awardee, including, but not limited to, office space, administrative support, and information systems.

The Department

The applicant’s host department:

  1. Must be a department or division (or equivalent) of emergency medicine (may be within or outside of the United States).
  2. Should be actively involved in emergency medicine or pediatric emergency medicine research and education.
  3. Must provide financial support for SAEM annual meeting attendance for the duration of the award.

The Applicant’s Mentor(s)

The applicant’s mentor(s):

  1. Should have a track record of publication in simulation-based research or scholarship.
  2. Should have experience in mentoring simulation research.
  3. Must be directly responsible for the supervision and oversight of the grant awardee and have sufficient time available to ensure a productive mentored relationship.
  4. May be located at a different institution from the mentee, but must assist in securing the necessary equipment and resources to execute the awardee’s research project if these are not available from the department/division or another source specified in the grant application.
  5. May be located either at the Applicant’s institution or at another institution.


The SAEMF/Simulation Academy Novice Research Grant will provide up to $5,000 for an applicant’s project, contingent on the availability of funds from the SAEMF. No additional costs are supported by SAEMF or the SAEM Simulation Academy; Funds from the grant may be used for salary or direct costs related to the project. Indirect costs (e.g., facilities and administrative costs) and travel are not supported. Any other costs, such as simulator purchase, are the responsibility of the applicant’s host institution or another source specified in the application.

SAEMF grants are contingent upon the amount of available funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF endowment funds.

Costs included in the SAEMF/Simulation Academy Novice Research Grant budget as provided by the SAEMF/Simulation Academy Novice Research Grant should not exceed $5,000. However, in addition to the funds from SAEMF, the budget justification should reflect all pending and active sources of funding relevant to the project.

The submission of detailed budgets and budget justifications for the use of funds for the grant from SAEMF and additional funds available to support the goals of the award from all other sources are required as part of the application and again for award recipients during the reporting period of the award.

Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to the SAEMF.

Funds will not be dispersed until Institutional Review Board (IRB) or equivalent approval has been obtained. Award extensions may be made at the discretion of the Grants Committee on a case-by-case basis.


The award is for one year (grant period July 1, 2023 – June 30, 2024).


A progress report is due on December 1 during the grant period. The final project and financial report are due June 30th at the end of the grant period. The progress report template is available at Post Award.


The expectations of the awardee to deliver are as follows:

  1. The awardee will attend the SAEM Annual Meeting during the award year, and the awardee’s department will provide financial support for meeting attendance.
  2. The awardee is expected to submit an abstract reporting on research performed by the awardee during the training period for competitive review with potential for presentation at the SAEM Annual Meeting. If accepted for presentation, the awardee’s department will provide financial support for meeting attendance. Funds from the Simulation Academy Novice Research Grant may not be used to pay for attending the meeting and presenting research or other findings.
  3. Publish a manuscript (first-authored by the awardee) in a peer-reviewed journal within two years of completing the Simulation Academy Novice Research Grant. The awardee is anticipated to submit this and other manuscripts arising from the products of the grant to Academic Emergency Medicine.


The SAEM Grants Committee, augmented with members from the SAEM Simulation Academy, is responsible for reviewing grant applications for this award, and will make recommendations to the SAEMF Board of Trustees regarding candidate award recipients. The committee uses a scoring system to judge and compare applications that considers the qualifications of the applicant and mentor, the research proposal, the training proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of successfully completing an innovative, high-impact simulation research project. The committee judges applications with the goal of choosing awardees with the highest likelihood of becoming highly productive research-oriented academic emergency physicians. A Simulation Academy Research Grant will be awarded only if the committee and the SAEMF deems that an applicant worthy of receiving the award can be selected.


Please contact with any questions.

Updated February 8, 2022


If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site


Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.


All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue.

If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:

  1. Decide that patent and copyright should be or not be filed;
  2. Release the invention to the inventor(s) or inventor's designee;
  3. Submit the invention to a qualified organization for administration and licensing;
  4. Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
  5. License or make other arrangements for the application and use of the invention on an exclusive or non-exclusive, royalty, or royalty-free basis.