Global Emergency Medicine Academy (GEMA) Research Pilot Grant

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Submissions Open May 1, 2023
Submissions Close August 1, 2023

The following is an overview of the SAEMF/GEMA Research Pilot Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ, or email 

All application components, including letters of support, must be submitted through the SAEM Foundation Grant Portal. All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.




Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted. 

The latest NIH biosketch format should be used for the applicant, mentor(s), and other key personnel. This includes a section for a personal statement. See biosketch instructions for further information.

Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.

Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.

Submission must be no longer than 5 pages in length (excluding references). All proposals must include specific aims, background/significance, preliminary work (if applicable), and approach. A minimum of two letters of reference are requested, with one from the department chair or equivalent and the other from the mentor, whose letter should include a mentorship plan and testament to support the applicant for the duration of the award. A proposed budget and budget justification for how funds will be allocated during the one-year period are also required.


The SAEMF/GEMA Research Pilot Grant is intended to provide financial support for a junior researcher in the field of international emergency medicine to enter a mentored project in collaboration with an international partner or partners. This grant is meant to support the travel costs of the awardee as well as minor direct research costs to allow for field participation in a project.



This grant is not intended to support an independent research project, but instead to support the mentee's role in a larger or existing project related to international emergency medicine/global health in collaboration with an international partner or partners.


The Applicant

The applicant should be a junior researcher (senior resident/fellow/instructor/assistant professor) considering a career in academic emergency medicine with a focus on global health.

Specific requirements are listed below:

  1. Current member of GEMA at time of application and during the entire award period.
  2. Possess a medical degree (MD or DO).
  3. Current affiliation with the department/division of emergency medicine at an academic institution at the time of the application and during the entire award period, meeting at least one of the following three criteria: a. Resident in Emergency Medicine b. Fellow in an Emergency Medicine supported fellowship c. Junior faculty member at the clinical instructor or assistant professor level
  4. Support of a mentor/research director who is willing to supervise the completion of the research project.
  5. An existing or planned project in which the applicant will participate in and which will require travel for a minimum of 6 weeks.
  6. Has not previously been awarded a GEMA research grant.

The Applicant’s Host Institution

Institutional expectations for the successful GEMA Research Grant application include:

  1. Provide adequate administrative and clerical support to the applicant and project, including, but not limited to, office space, administrative support, and information systems.
  2. Ideally demonstrate a track record of involvement and commitment to global research. Ideally and in the majority of circumstances, the host institution should have an accredited emergency medicine residency program.
  3. Demonstrate the availability of faculty, resident and/or medical student teaching opportunities relevant to the project and applicant’s needs for the project.
  4. Demonstrate appropriate mentorship for the project to be successful.

The Applicant’s Mentor(s):

Mentor(s) for the successful GEMA Research Grant proposal should have:

  1. A track record of mentoring junior researchers in research or in the field of international emergency medicine.
  2. Have an ongoing or planned project in global/international emergency medicine that requires participation of a junior researcher.
  3. A demonstrated commitment to provide the necessary time to provide training and guidance to the awardee
  4. The resources and support required to bring the project to completion.


The GEMA Research Grant will provide up to $10,000 for an applicant’s project, contingent on the availability of funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF funds. The award must be used within one year of the award. All spending must be outlined in the approved budget. Funds will only be released once IRB approval from both the parent institution and host institution have been provided. This grant will allow for travel-related expenses for the awardee only (e.g., economy airfare, hotel/housing, mobile data, and meals) and direct project costs (e.g., software, data analysis, translation service, in-field staff costs) but will not support institutional salary of either the awardee or the mentor or the purchase of capital expenditures (including computer hardware). In addition to funds from the SAEMF, the provided budget justification should include all other pending and active sources of funding relevant to the project. The submission of detailed budgets and budget justifications for the use of funds from SAEMF and all other sources in support of the project are required both with the initial application and again during the award period. Failure to meet the award guidelines, or inability of the awardee to complete the term of the award, shall result in the need to return all residual funds to SAEMF.


The award is for one year (grant period July 1, 2023 – June 30, 2024).


A progress report is due on December 1 during the grant period. The final project and financial report are due June 30th at the end of the grant period. The progress report template is available at Post Award.


At the conclusion of the grant award year (June 30th), the awardee is expected to provide SAEMF with a report outlining the work completed during the project. The awardee also is expected to attend the SAEM Annual Meeting during their award year, preferably presenting a topic related to the funded research project.


The Grants Committee, with representation from the GEMA, is responsible for the review of all applications and will make recommendations to the SAEMF Board of Trustees regarding recipients. A scoring system considering the overall impact and association with the GEMA mission, feasibility, approach and investigator will be assessed. It is expected that the work will be completed at the close of the one-year grant period. The GEMA Research Grant will only be awarded if the Grants Committee and the SAEMF deems that an applicant worthy of receiving this award can be selected.


Please contact with any questions.

Updated February 8, 2022


If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site.


Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.


All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue.

If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:

  1. Decide that patent and copyright should be or not be filed;
  2. Release the invention to the inventor(s) or inventor's designee;
  3. Submit the invention to a qualified organization for administration and licensing;
  4. Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
  5. License or make other arrangements for the application and use of the invention on an exclusive or non-exclusive, royalty, or royalty-free basis.