ARMED MedEd Pilot Training Grant

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Status: OPEN May 1, 2023
Application Deadline: August 1, 2023

The following is an overview of the SAEMF Advanced Research Methodology Evaluation and Design in Medical Education (ARMED MedEd) Pilot Training Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ, or email 

All application components, including letters of support, must be submitted through the SAEM Foundation Grant Portal. All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.



Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted. 

The latest NIH biosketch format should be used. See biosketch instructions for further information. 

Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible. 

Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.



The SAEMF ARMED MedEd Pilot Grant is intended to provide funding to support the development of an education scientist in emergency medicine. Its specific goals are:

  1. Enable the awardee to spend one year in a mentored research project designed to facilitate personal/professional development and position them to obtain additional extramural funding (either through the development of advanced skills and/or creation of pilot data). 
  2. Increase the likelihood of the selection of an academic and education research-focused career by the awardee through specific career development, targeted mentorship, and institutional sponsorship.
  3. Encourage the awardee’s academic development and involvement in emergency medicine education research.



The ARMED MedEd Pilot Grant recipient is expected to:

  1. Acquire research skills and preliminary or pilot data through the financial support of the grant.
  2. Receive strong mentorship.
  3. Complete a research project that will help develop the awardee’s research and academic career.
  4. Develop the fundamental skills necessary to succeed as an education research scientist and to successfully compete for subsequent funding.



The Applicant

An applicant for the ARMED MedEd Pilot Grant must:

  1. Have graduated from the SAEM Advanced Research Methodology Evaluation and Design MedEd (ARMED MedEd) Course by the start of the grant period. Preference will be given to applicants within five years of graduation from ARMED MedEd.
  2. Have an advanced/doctoral or terminal educational degree (e.g., MD, DO, PhD, PharmD, DSc or equivalent).
  3. Be a member of SAEM in good standing at application deadline and during the entire award period.
  4. Hold a university appointment (e.g., faculty, fellow, or similar) in or be actively involved (e.g., have an adjunct appointment) with a department or division of emergency medicine or pediatric emergency medicine at the start of the ARMED Med Ed Pilot Grant award period. The applicant may work as a clinician at an institution other than the host institution or the institution at which the project will be conducted.
  5. Not have previously received an SAEMF ARMED MedEd Pilot Grant, SAEMF Education Research Grant, or another grant with similar purpose from another entity, prior to the start of the ARMED MedEd Pilot Grant period.

Greater consideration for receipt of the award will be given to applicants who:

  1. Demonstrate a sustained interest in and commitment to emergency medicine, education focused research and a research career. This demonstrated commitment may include the number of years involved in education or emergency medicine-focused research; number and quality of research or emergency medicine-education focused research publications and presentations; research presentations at scientific meetings; and local, regional, national and international activities focused on research or emergency medicine-focused research. Applicants will be judged and scored according to their expressed and demonstrated commitment to these areas. Applicants who provide evidence of this commitment may receive more favorable scores. Greater involvement in topic areas applicable to the research proposal (e.g., toxicology, critical care, etc) will also be considered.
  2. Demonstrate evidence of involvement in SAEM activities and functions. Demonstrated involvement includes active participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to SAEM. Applicants who provide evidence of this commitment may receive more favorable scores.


The Applicant's Host Institution

The applicant’s host institution must:

  1. Provide adequate administrative and clerical support to the applicant, including, but not limited to, office space, administrative support, and information systems.
  2. Demonstrate a track record of involvement and commitment to research and research training at local, state, and national levels. In the majority and ideal circumstances, the host institution should have an accredited emergency medicine residency program.
  3. Provide opportunities for the applicant to work as an emergency medicine physician. The applicant may work as an emergency medicine physician at a location other than the host institution.
  4. Provide financial support for SAEM annual meeting attendance for the duration of the award.


The Department

The applicant’s host department:

  1. Must be a department or division (or equivalent) of emergency medicine (may be within or outside of the United States).
  2. Should be actively involved in emergency medicine or pediatric emergency medicine research and education.
  3. Should have an established research program as exemplified by: (a) faculty/staff with extra- and/or intramural competitive grant funding; (b) current Institutional Review Board- (IRB, or equivalent) approved clinical, health services, or laboratory research in progress; (c) faculty/staff who have presented their research at national or international meetings; (d) faculty/staff publications in peer-reviewed research journals; (e) a formal research curriculum; and (f) dedicated funds, space, and support personnel available to ensure completion of projects in which the applicant will participate.


The Mentor(s)

The applicant’s mentor(s):

  1. Should have experience mentoring current/former trainees who are developing/have productive careers as education researchers.
  2. Should have expertise in the applicant’s proposed area of research.
  3. Should have expertise in research methodology.
  4. Must commit the necessary time to provide both specific and general research training to the mentee.
  5. Must supervise the mentee’s research project.
  6. Must provide the necessary equipment and resources to execute the mentee’s research project if these are not available from the mentee’s department/division or another source specified in the grant application.
  7. The mentor or mentor team should provide a letter of support for the application. This letter should detail mentorship activities and how the mentor will contribute to the applicant’s career development as it relates to education research. This is in line with the ARMED MedEd Mentor Family structure and priorities. 



The ARMED MedEd Pilot Grant will provide a total of up to $25,000 for one year, contingent on the availability of funds from the SAEMF. The SAEMF ARMED MedEd Pilot Grant funds may be used for the applicant's salary and project expenses. Fringe benefits are permissible in addition to salary, but the total of salary and fringe benefits may not exceed $25,000. No additional costs, such as travel, tuition, or indirect costs, are supported by SAEMF. Any other costs are the responsibility of the applicant’s host institution or another group specified in the application.


SAEMF grants are dependent upon the amount of available funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF endowment funds. 


The submission of detailed budgets and budget justifications for the use of funds for the grant from SAEMF and additional funds available to support the goals of the award from all other sources are required as part of the application and again for award recipients during the reporting period of the award. 


Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to the SAEMF. 


For projects requiring the host institution’s IRB or equivalent approval, funds will not be dispersed until IRB approval is obtained. No-cost extensions may be made at the discretion of the Grants Committee on a case-by-case basis.




The award is for one year (grant period July 1, 2023 – June 30, 2024).



A progress report is due 6 months from the start of the grant period. The final project and financial reports are due within one month of the end of the grant period. The progress report template can be downloaded at Post Award. These reports will be prepared independently by the awardee and mentor and submitted to SAEMF.



The deliverables expected of the awardee are as follows:

  1. The awardee will attend the SAEM Annual Meeting during the award period, and the awardee’s department will provide financial support for meeting attendance.
  2. The awardee is expected to submit an abstract reporting the results of the research project for presentation at the SAEM Annual Meeting. As the selection of research abstracts is a competitive process, submission is expected, but acceptance is not assured.
  3. Submit for publication a manuscript (first-authored by the awardee) in a peer-reviewed journal within two years of completing the ARMED MedEd Pilot Grant.



The SAEM Grants Committee is responsible for reviewing grant applications for this award and will make recommendations to the SAEMF Board of Trustees regarding candidate award recipients. The committee uses a NIH-based scoring system to judge and compare applications that considers the qualifications of the applicant and mentor, the research proposal, the training proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of becoming highly productive research-oriented academic emergency physicians. An ARMED MedEd Pilot Grant will be awarded only if the committee and the SAEMF deem that an applicant worthy of receiving the award can be selected. Successful and unsuccessful applications meeting eligibility requirements will receive both scores and comments provided by the reviewers for the purposes of improving applications for subsequent submissions.



Please contact with any questions.