Application Deadline: August 1, 2022
The following is an overview of the SAEMF Research Large Project Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ, or email firstname.lastname@example.org.
All application components, including letters of support, must be submitted through the SAEM Foundation Grant Portal. All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.
Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: http://grants1.nih.gov/grants/funding/phs398/phs398.html#forms. If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.
Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.
Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.
PURPOSE OF THE AWARD
The SAEMF Research Large Project Grant awards $150,000 over a two-year period ($75,000 per year) to support an emergency medicine faculty member to conduct a large-scale research project to advance his/her career and subsequently obtain federal funding by developing pilot data.
EXPECTATIONS OF THE LARGE PROJECT GRANT
The Research Large Project Grant is expected to:
- Answer important scientific questions in emergency medicine
- Foster the growth of the recipient
- Help the recipient become an independently funded scientist in emergency medicine
An applicant for the Research Large Project Grant must:
- Be a member of SAEM in good standing at application deadline and during the entire award period.
- Have an advanced/doctoral or terminal educational degree (e.g., MD, DO, PhD, PharmD, DSc or equivalent).
- Hold a university faculty appointment in a department or division of emergency medicine or pediatric emergency medicine at the start of the Large Project Grant award period.
- Not have previously received a SAEMF Large Project Grant.
- Not have received an NIH R01 award or equivalent.
Greater consideration for receipt of the award will be given to applicants who:
- Although faculty members at any stage can apply for this award, higher consideration will be given to mid-career faculty members who have already had additional research training (such as an MPH or Masters in Clinical Research), a publication record, and some funding success. NIH K awardees (e.g., K08, K23, K12, KL2, etc) are encouraged to apply. Researchers without advanced training are encouraged to apply for the RTG (Research Training Grant).
- Demonstrate a sustained interest in and commitment to emergency medicine-focused research and a research career. This demonstrated commitment may include the number of years involved in research or emergency medicine-focused research; number and quality of research or emergency medicine-focused research publications and presentations; research presentations at scientific meetings; and local, regional, national and international activities focused on research or emergency medicine-focused research. Applicants will be judged and scored according to their expressed and demonstrated commitment to these areas. Applicants who provide evidence of this commitment may receive more favorable scores. Greater involvement in topic areas applicable to the research proposal (e.g., toxicology, critical care, etc) will also be considered.
- Demonstrate evidence of involvement in SAEM activities and functions. Demonstrated involvement includes active participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to SAEM. Applicants who provide evidence of this commitment may receive more favorable scores.
The Applicant's Host Institution
The applicant’s host institution must:
- Provide adequate administrative and clerical support to the recipient, including, but not limited to, office space, administrative support, and information systems.
- Demonstrate a track record of involvement and commitment to research training at local, state, and national levels. In the majority and ideal circumstances, the host institution should have an accredited emergency medicine residency program.
The applicant’s host department:
- Must be a department or division (or equivalent) of emergency medicine (may be within or outside of the United States).
- Should be actively involved in emergency medicine or pediatric emergency medicine research and education.
- Should have an established research program as exemplified by: (a) faculty/staff with extra- and/or intramural competitive grant funding; (b) current Institutional Review Board- (IRB, or equivalent) approved clinical, health services, or laboratory research in progress; (c) faculty/staff who have presented their research at national or international meetings; (d) faculty/staff publications in peer-reviewed research journals; (e) a formal research curriculum; and (f) dedicated funds, space, and support personnel available to ensure completion of projects in which the applicant will participate.
- Must provide financial support for SAEM annual meeting attendance for the duration of the award.
The Training Site
The applicant’s primary training site:
- Should be an academic department/division (or equivalent) of emergency medicine or pediatric emergency medicine.
- Is expected to have access and facilities for training similar to those outlined in the National Institutes of Health (NIH) guidelines for clinical research training (http://clinicalcenter.nih.gov/ccc/clinicalresearch/).
Mentorship and a collaborative research team are important components of this SAEMF Research Large Project Grant, but applicants for this award are expected to be at different stages of research career development. Applicants may apply as a (1) mentored research scientist or as an (2) independent research scientist. The involvement and availability of mentorship and collaboration appropriate for career stage will be one of the criteria considered by the review committee.
Mentored Research Scientist. If a mentor is included, a separate mentoring plan and a mentor letter of support should be included in the application. The mentor should be an established research investigator with mentoring experience and expertise in the proposed area of research and in research methodology. The mentor must commit the necessary time to provide both specific and general research training for the applicant, supervise the applicant’s project, and provide the necessary equipment and resources to carry out the research project if these are not available from the applicant’s departments. The mentor should also provide evidence of successful competitive extramural funding and a history of presentations at national or international meetings and high-impact publications in peer-reviewed journals. The role of the mentor and the planned interactions should be of substantial quality and quantity to assure a close mentor-mentee relationship, and a description of this relationship is required. The mentor may be within or outside of the applicant’s division or department. For mentored research scientists, the review committee will consider whether the mentorship plan is appropriate for the candidate’s career stage, the prior relationship with the mentor, and whether the candidate will be prepared for independent funding after the conclusion of the mentorship plan.
Independent Research Scientist. Applicants applying as independent research scientists must have a track record of high-quality publications or prior funding that demonstrate a career stage appropriate for independent funding. Applicants need not have an identified primary mentor, though evidence of collaboration with senior investigators in the design and conduct of the research plan will be looked upon favorably. For independent research scientists, the review committee will consider whether the investigator and research team, after the conduct of the proposed study, will be able to submit a compelling application for independent federal funding.
Multiple PI Plan
The following grant categories are eligible to be submitted as a multiple PI proposal: Research Large Project Grant, Education Project Grant and RAMS Research Grants. This eligibility is intended to support team science applications that do not fit the single PI model. Any application that uses multiple PIs must have a defined, distinct role for each PI, with strong justification for why a multiple PI application is necessary. A 1-page multiple PI project leadership plan is required for multiple PI applications. Each PI must meet the criteria for eligibility individually (including SAEM membership) in order to be considered.
THE FINANCIAL AWARD
The SAEMF Research Large Project Grant will provide a total of up to $150,000 over two years (up to $75,000 each year) as support for the awardee. Detailed budgets will be required. Funds may be used for salary or for research costs, but no administrative costs (secretarial support, laboratory space, etc.) will be permitted. Research Coordinator(s) are an allowable expense if they are a direct cost of the project. A portion of the award is expected to cover faculty salary, and the proportion of support is expected to be commensurate with the time required to conduct the study. A detailed timeline must be included in the proposal, and time to cover faculty effort in writing a grant proposal for subsequent funding is a permissible use of funds.
A progress report is required after 12 months, for grants funded for periods greater than 12 months. The interim report will include a one-page minimum evaluation of the grant activities to date, including problems and alternative strategies employed, as well as plans to address newly identified problems. Funding for the second year is conditional to receipt and approval of the progress report by the SAEM Grants Committee.
SAEMF grants are dependent upon the amount of available funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF endowment funds.
In addition to the funds (up to $75,000 per year for 2 years in direct costs) from SAEMF, the budget justification should reflect all pending and active sources of funding relevant to the project. The submission of detailed budgets and budget justifications for the use of funds for the grant from SAEMF and additional funds available to support the goals of the award from all other sources are required as part of the application and again for award recipients during the reporting period of the award.
Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to the SAEMF.
For projects requiring the host institution’s IRB or equivalent approval, funds will not be dispersed until IRB approval is obtained. No-cost extensions may be made at the discretion of the Grants Committee on a case-by-case basis.
DURATION OF THE AWARD
The award is for two years (grant period July 1, 2022 – June 30, 2024).
A progress report is due at 12 months from the start of the grant period. The final project and financial reports are due within one month of the end of the grant period. The progress report template can be downloaded at Post Award. These reports will be prepared independently by the awardee (and mentor if applicable) and submitted to SAEMF.
The deliverables expected of the awardee are as follows:
- The awardee will attend the SAEM Annual Meeting during both years of the award, and the awardee’s department will provide financial support for meeting attendance.
- The awardee is expected to submit an abstract reporting the results of the research project for presentation at the SAEM Annual Meeting. As the selection of research abstracts is a competitive process, submission is expected, but acceptance is not assured.
- Publish a manuscript (first-authored by the awardee) in a peer-reviewed journal within two years of completing the Large Project Grant.
GRANT REVIEW PROCESS
The SAEM Grants Committee is responsible for reviewing grant applications for this award and will make recommendations to the SAEMF Board of Trustees regarding candidate award recipients. The committee uses a scoring system to judge and compare applications that considers the qualifications of the applicant and mentor, the research proposal, the training proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of becoming highly productive research-oriented academic emergency physicians. A Large Project Grant will be awarded only if the committee and the SAEMF deem that an applicant worthy of receiving the award can be selected. Successful and unsuccessful applications meeting eligibility requirements will receive both scores and comments provided by the reviewers for the purposes of improving applications for subsequent submissions.
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Updated March 1, 2021
POLICIES GOVERNING THE USE OF HUMANS AND ANIMALS
If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site.
INVESTIGATORY FINANCIAL DISCLOSURE POLICY/OBJECTIVITY IN RESEARCH
Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.
PATENT, INTELLECTUAL PROPERTY, AND TECHNOLOGY TRANSFER POLICY
All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue. If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy.
If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:
- Determine that patent and copyright should be or should not be filed;
- Release the invention to the inventor(s) or inventor's designee;
- Submit the invention to a qualified organization for administration and licensing;
- Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
- License or make other arrangements for the application and use of the invention with terms on exclusivity and royalty payments determined by SAEMF.