Annual Meeting Submission & Presenting FAQs
Submissions: General
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I’ve been added as a presenter/speaker/organizer and received an email asking me to complete the Speaker Profile and fill out a disclosure, but I don’t have an account. How do I complete these steps?
Once you click the link in the Speaker Profile/disclosure email, you’ll be prompted to sign into the portal. Click “Create a new account” and use the same email address where you received the disclosure request to set up your account. After your account has been created, you will be redirected to the speaker portal to continue filling out your profile and disclosure information.
I’ve been added as a presenter/speaker/organizer and received an email asking me to complete the Speaker Profile and fill out a disclosure, but I don’t remember my username/password. How do I complete these steps?
Once you receive the email to complete your Speaker Profile and fill out your disclosure, click the link and you will be directed to the log in screen. Use the “Forgot username?” and/or “Forgot password?” button to have this information
sent to you.
I thought my submission went through, but I didn’t receive a confirmation.
- Check your junk mail.
- If you are using a computer through your institution, check your institution’s firewall.
I haven’t heard whether my submission has been accepted/rejected and it is past the date that decisions were supposed to be mailed out.
- Are you the submitter? Accept/reject emails are only sent to the account of the individual submitter.
- Check your junk mail.
- If you are using a computer through your institution, check your institution’s firewall.
Can I make changes to my submission after I submit it?
You can make changes to your submission after you submit it up until the due date. Usually, changes are not allowed after the due date except in extreme circumstances; however, you may include any new data in your presentation should your submission be
accepted.
What is the word count for the title of my submission?
The word count for the title of all submissions is 100 characters maximum, not including spaces.
Do you make any exceptions for late submissions?
No exceptions.
What writing format should I use?
We would appreciate it if you would use the APA format for your submission.
Can I include tables, charts, or graphs in my submission?
No. No tables, charts, graphs, or graphics are allowed in the submissions. Though it may not be evident in the submission, the information will be scrambled when the reviewers see it, and it will bring your score down.
I have completed the submission process except some of my authors have not finished their profiles/disclosures. What do I do?
As a submitter, you should have been prompted to notify all the presenters/presenting authors in your submission. Your submission requires that you fill out the disclosure form. However, your submission will not be held up if a presenter/presenting author
has not completed the speaker portal and/or disclosure form.
Can I change authors after submission?
Yes, the presenter/presenting author can add or change authors up to April 1. However, authors added after the Feb 25, 2026 deadline will not be shown in the AEM Journal.
What is the difference between presenter and presenting author?
We use the term “presenter” to refer to those that are presenting a workshop, forum, Year in Review, or didactic. We use the term “presenting author” to refer to someone presenting an abstract, Innovation, or IGNITE!.
Can I use the same login information I used for a different submission?
Yes. Please continue to use the same login information. It causes problems for the users if there are multiple accounts.
On the submission form it asks for the professional category. Does this refer to the submitter or the presenting author?
The professional category question refers to the presenting author.
I’m not sure how to complete the Speaker Portal. Where can I find instructions?
If you need assistance completing the Speaker Portal, please refer to the Instructions to fill our Speaker Portal or reach out to our support team for guidance.
Submissions: Advanced EM Workshops
What is the character count on an Advanced EM Workshop submission?
An Advanced EM Workshop submission has two sections: 1) the “Mission” and the 2) “Course Description.” Each field has a 500-word maximum. This does not include title, authors, or learning objectives. Title, authors, and learning
objectives are separate fields.
When is the earliest I can submit an Advanced EM Workshop for SAEM26?
August 1, 2025
What is the last day to submit an Advanced EM Workshop for SAEM26?
September 17, 2025
When will I hear if my Advanced EM Workshop has been accepted?
On or before October 13, 2025.
Submissions: Didactics
What is the word count on a didactic submission?
Two sections comprise the body of the didactic: 1) the “description” (background, justification, and topics to be discussed) and 2) the “didactic plan” (use and justification of time). The description should be 300 words or
less and the didactic plan should be 150 words or less. This does not include title, authors, or learning objectives. Title, authors, and learning objectives are separate fields.
When is the earliest that I can submit a didactic for SAEM26?
August 15, 2025
What is the last day to submit a didactic for SAEM26?
October 2, 2025
When will I hear if my didactic has been accepted?
On or before December 10, 2025.
Submissions: Year in Review (AEMP)
What is AEMP?
The Academy of Emergency Medicine Pharmacists (AEMP) is our newest academy. They hold their own annual meeting (AEMP26) during SAEM26, and submissions for both events are combined.
What is the Year in Review session?
The Year in Review session is offered during the AEMP program and is specifically designed for presenters who are pharmacists in their first five years of practice.
What is the word count on a Year in Review submission?
Two sections comprise the body of the submission: 1) the “description” (background, justification, and topics to be discussed) and 2) the “plan” (use and justification of time). The description should be 300 words or less and
the plan should be 150 words or less. This does not include title, authors, or learning objectives. Title, authors, and learning objectives are separate fields.
When is the earliest that I can submit a Year in Review for SAEM26?
August 15, 2025
What is the last day to submit a Year in Review for SAEM26?
October 2, 2025
When will I hear if my Year in Review has been accepted?
On or before December 10, 2025.
Submissions: Abstracts
When is the earliest I can submit an abstract for SAEM26?
November 3, 2025
What is the last day to submit an abstract for SAEM26?
January 5, 2026
When will I hear if my abstract has been accepted?
On or before February 19, 2026
What is the word count on an abstract submission?
The body of the abstract is 2050 characters not including spaces. It DOES NOT include the words Background, Methods, Results, Conclusion. (Do not put these headers in your abstract. They will be added automatically). It does not include the title
or the authors names/affiliations. Title, authors, and learning objectives are separate fields.
Can I submit my abstract if it has been presented at CORD or an SAEM Regional Meeting?
Yes! Presenting at CORD or any SAEM regional meeting does not affect presenting at the SAEM Annual Meeting in any way.
Can I submit an abstract if it has been published?
No. A submission that has been accepted for publication on or before the last day of the submission period will not be considered.
Can I submit an abstract that has been presented at another conference?
For your submission to be considered for the SAEM Annual Meeting, your abstract can’t have been previously presented at another national or international conference (doesn’t matter specialty) more than 30 days from SAEM26.
I would like to submit my abstract to SAEM for the annual meeting and one or more regional meetings. Are these separate submissions?
While submitting your abstract for the SAEM Annual Meeting, you can elect to have it considered at one or more regional meetings as well. Having your abstract accepted at the annual meeting will not disqualify it from being considered at regional meetings and vice versa.
Can I submit an abstract where the data is not provided/complete?
We do not consider any incomplete abstracts; however, you can submit an abstract with some preliminary data and add the full data to your presentation should the abstract be accepted.
Can I submit a case report as an abstract?
We welcome all submissions; however, case reports generally receive a low score and are not accepted because they do not fit well with the abstract scoring criteria. If appropriate, submitting the case report in the Clinical Image Exhibit may give it more chance to be presented at the Annual Meeting.
Submissions: Innovations & IGNITE!
When is the earliest that I can submit an Innovation or IGNITE! for SAEM26?
November 3, 2025
What is the last day to submit an Innovation or IGNITE! for SAEM26?
January 12, 2026
When will I hear if my Innovation or IGNITE! has been accepted?
On or before February 20, 2026.
What is the difference between an Innovation and an IGNITE! submission?
An Innovation submission should be a presentation of a new or unique process, product, or technique. An IGNITE! presentation is developed around a fun, fast-paced topic.
Can I submit my presentation as both an Innovation and an IGNITE!
No. You must choose one or the other. Submissions will not be considered for both categories.
What is the difference between an oral vs. a hands-on/tabletop Innovation presentation?
- Oral Innovations are typical oral presentations delivered in a 7-minute increment.
- Hands-on/tabletop Innovations are informal presentations delivered around a table containing a “hands-on” or demonstration model in a gallery setting usually open for 1-2 hours.
What is the character count of an Innovation submission?
An Innovation submission has 5 fields: intro/background, purpose/objective, methods, outcomes (if available), and summary. All have a 75-word maximum except the summary field which has a 300-word maximum. This does not include title or authors.
Title or authors are in separate fields.
What is the character count of an IGNITE! submission?
There is a 500-word limit on the summary. This does not include title or authors. Title or authors are in separate fields.
Submissions: Clinical Images
When is the earliest that I can submit a Clinical Image submission for SAEM26?
November 3, 2025
What is the last day to submit a Clinical Image submission for SAEM26?
January 12, 2026
When will I hear if my Clinical Image submission has been accepted?
On or before March 13, 2026.
Do I need to submit a patient consent form with my Clinical Image submission?
Yes. All submissions require a patient consent form whether they have any identifiable information or not. This is because all winning images are not only displayed but published on ALiEM’s website. A patient consent form is needed to be published.
Presenting
I heard that my abstract was accepted. When will I find out my assigned date and time?
On or before February 19, 2026.
I heard that my abstract submission was rejected for SAEM26 but accepted by AEMP? How can that be?
All abstract submissions are reviewed and scored by our Program Committee. Those that are not accepted for our main conference may be selected by AEMP to be presented during their conference.
I heard my Innovations/IGNITE! was accepted. When will I find out my assigned date and time?
On or before February 20, 2026.
Can I choose what type of abstract to present (e.g., poster vs. oral)?
You can’t choose the type of abstract you will present. All abstracts are scored by the same criteria, and their presentation category is decided on by the SAEM Program Committee.
How long is an oral abstract presentation for SAEM26?
Ten-minute presentation with approximately two minutes for answering questions (12 minutes total).
How long is a lightning oral abstract presentation for SAEM26?
Six-minute presentation with approximately two minutes for answering questions (Eight minutes total).
How long is an e-poster abstract presentation for SAEM26?
Five-minute presentation with approximately two minutes for answering questions (Seven minutes total).
How long is a plenary abstract presentation for SAEM26?
Ten minutes of presenting data with five minutes for answering questions (15 minutes total).
What is the difference between an oral abstract and an e-poster presentation?
The difference lies in the length of the presentation and the slide format. An e-poster is limited to one slide featuring the information in a poster type format. Oral presentations can have several slides depending on the length of the presentation.
My submission got accepted as an abstract by AEMP. How long is my presentation?
AEMP abstracts are presented during the AEMP annual business meeting. The presentations are generally given 3 minutes for the presentation with a combined Q&A time afterward.
Can I change the date/time of my presentation at the annual meeting if it is not convenient for me?
You can request a schedule change using this form. SAEM will consider all requests to reschedule a presentation; however,
it is highly likely that you will not be able to reschedule your presentation. All presentations are assigned specific times according to the type of presentation, length of presentation, topic, etc. All time slots are filled accordingly.
The chances that another presentation is withdrawn in your category, topic, etc. in the date/time slot that you request is rare. To help facilitate a schedule change, find another session that matches your presentation where the presenters
agree to switch with you.
Can only the main author present?
No. Any author or colleague that has a good understanding of the material can present. However, they must be designated as a presenting author. All presenting authors need to complete a disclosure form, be approved and added to the program before
they can present. See how to correctly add presenter or presenting author below.
How do I add or change a presenter/presenting author?
Presenters/presenting authors can be added or changed by the current presenter/presenting author up until April 1 through the speaker portal. After April 1, no presenters/presenting authors will be able to be changed/added. Note: All presenters/presenting
authors will need to have a current disclosure form on file and approved before they can present (also due April 1).
Can I upload a presentation if I am not the presenter or presenting author?
No, unless you have previously set up an account as an administrator of a presentation. To be set up as an administrator of a presentation, email education@saem.org.
Where do I upload my presentation?
You can upload your presentation from the speaker portal. This is different than the submission site. All presenters/ presenting authors are emailed a link to the speaker portal. All presentation uploads are due April 10, 2026.
Are medical students allowed to author/present abstracts?
Yes. We welcome medical students to take part in all aspects of the SAEM Annual Meeting.
I am presenting at the SAEM Annual Meeting. Do I need to register?
Yes. All speakers, presenters, presenting authors, and moderators must register for the day of their presentation. One-day registrations are available. There are no discounts of any kind given to presenters.
Claiming CME/CPE Credits
What is the difference between CME and CPE credits?
CME credits are earned by physicians and others in the medical practitioner category. CPE credits are earned by pharmacist practitioners.
When can I claim CME credits?
You can claim CME credits as soon as a session is over up until July 31 of the same year.
When can I claim CPE credits?
You can claim CPE credits as soon as the meeting is over up until on/around July 7 of the same year. (Dates may differ slightly from year to year).
How do I claim CME or CPE credits?
To claim credits, access the program planner either through the website or the app. Access the “CME/CPE Information” link and then click on the “Claim Credit Instructions” link for details on how to claim CME or CPE credit. Follow the instructions given for CME or CPE credit.