2024 AACEM/AAAEM Annual Retreat

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AACEM/AAAEM Annual Retreat

March 17-20, 2024

Condado Vanderbilt Hotel

San Juan, Puerto Rico

Status: Registration Open

Join the Association of Academic Chairs of Emergency Medicine (AACEM) and the Academy of Administrators in Academic Emergency Medicine (AAAEM) for the 16th Annual AACEM/AAAEM Retreat. We can't wait to see you there! In addition to impactful and cutting-edge programming, attendees will enjoy plenty of time to catch up with colleagues and relax in paradise.

Questions? Contact  AnnualRetreat@saem.org


Chairs and Administrators can register online or complete the 2024 AACEM/AAAEM Annual Retreat form and submit it to AACEM@saem.org.


 Early Bird RegistrationStandard RegistrationLate/Onsite Registration
 Ends 12/6/2023Ends 1/24/2024After 1/24/2024
AACEM Member$700$800$900
AAAEM Member$700$800$900
AACEM/AAAEM Non-Member$900$900$900
CDP or CAEMA Participant*

*CDP and CAEMA tuition includes CDP session two and CAEMA session one ONLY. Participants planning to attend the AACEM/AAAEM Annual Retreat in its entirety are required to register.

For adult guests (18 and over), the price to attend the Opening Reception (Sunday, March 17, 2024; 6:30pm) and the Awards Luncheon (Tuesday, March 19, 2024; 1:00pm) is $50 per event. Please see the registration link to add guests at these events. Children under 18 can attend these events at no cost but should still be noted via the registration. 

Housing and Travel

Host Hotel

The Condado Vanderbilt Hotel, 1055 Ashford Ave, San Juan, 00907, Puerto Rico, is the official host hotel for the 2024 AACEM/AAAEM Annual Retreat. Perched majestically above the Atlantic Ocean and featuring stunning views and opulent interiors, the Condado Vanderbilt Hotel is Puerto Rico’s premier oceanfront hotel. Meticulously restored to its original grandeur, the hotel is rich in old-world sophistication and style, but with all the amenities and five star comforts you’d expect in a 21st century luxury hotel. It’s the perfect jumping off point for experiencing the vibrant and festive Puerto Rico culture.

Hotel Reservations
Group Code: 031524AACEM

Booking ID: 1650

Group room rate is $339-$369. If you have any special needs for your hotel stay, please indicate them in the “Requests” section prior to finalizing your reservation.  

Administrators, please plan to arrive at the resort before 1:00 pm AST on Sunday, March 17th, for the AAAEM General Session. Chairs, please plan to arrive at the resort  before 6:30 pm AST on Sunday, March 17th,  for the AACEM/AAAEM Retreat Welcome Reception. Programming ends on Wednesday, March 20, by 11:00 am AST.

Air Travel

Luis Muñoz Marín International Airport (SJU) is the largest airport in Puerto Rico and is a convenient six-minute drive to the Condado Vanderbilt Hotel.


Car Rentals, taxis, and ride share options are available at Luis Muñoz Marín International Airport (SJU). For ride sharing, the only company that offers service in Puerto Rico is UBER. You can find them at Terminals B and C, columns 16-19. Taxis are plentiful in both Terminals A and B. Car rental options include Avis, Budget, Enterprise, Alamo, National, Hertz, and Thrifty.

Schedule of Events (Draft)

Saturday, March 16, 2024 Location
8:00 am - 4:00 pmCertificate in Academic Emergency Medicine Administration (CAEMA) SessionSalon Azul
12:00 pm - 6:00 pmAACEM/AAAEM Retreat RegistrationPatio del Fauno Foyer
6:00 pm - 8:00 pmAAAEM Welcome Happy Hour Tacos & Tequila Deck
7:00 pm - 9:00 pm Certificate in Academic Emergency Medicine Administration (CAEMA) Group Dinner TBD
Sunday, March 17, 2024 Location
8:00 am - 7:00 pmAACEM/AAAEM Retreat RegistrationPatio del Fauno Foyer
8:00 am - 12:00 pmCertificate in Academic Emergency Medicine Administration (CAEMA) SessionSalon Azul
8:00 am - 5:00 pmAACEM Chair Development Program (CDP) SessionSalon Luchetti
1:00 pm - 4:00 pm AAAEM General Session - Wear your institution gear! Patio del Fauno East
5:30 pm - 6:30 pmAAAEM First-Timers ReceptionAAAEM President Suite
5:30 pm - 6:30 pmAACEM First-Timers ReceptionAACEM President Suite
6:30 pm - 8:30 pmAACEM/AAAEM Retreat Welcome ReceptionWest Veranda
Monday, March 18, 2024 Location
7:00 am - 6:00 pmAACEM/AAAEM Retreat RegistrationPatio del Fauno Foyer
7:00 am - 8:30 am Women’s Breakfast: Chairs and Vice Chairs 1919 Restaurant 
7:30 am - 8:30 amAACEM/AAAEM Retreat BreakfastTBD
8:30 am - 2:00 pmAACEM/AAAEM Retreat Joint Session and LunchPatio del Fauno Main
5:30 pm - 6:30 pm AACEM/AAAEM Retreat Joint Session Networking ReceptionWest Veranda
7:00 pm - 9:00 pmAACEM Executive Committee Dinner TBD
7:00 pm - 9:00 pmAAAEM Executive Committee Dinner TBD
Tuesday, March 19, 2024 Location
7:00 am - 3:00 pmAACEM/AAAEM Retreat RegistrationPatio del Fauno Foyer
7:30 am - 8:30 amAACEM Networking Retreat Breakfast TBD
7:30 am - 8:30 am  AAAEM Networking Retreat BreakfastTBD
7:30 am - 11:00 amVice Chair Networking Breakfast and BreakoutsTBD
8:30 am - 8:45 amAACEM and AAAEM Group PhotosPatio del Fauno Foyer
9:00 am - 12:00 pmAACEM Chair Educational SessionPatio del Fauno Main
9:00 am - 12:00 pmAAAEM Educational Session Patio del Fauno East
12:00 pm - 2:30 pmAACEM/AAAEM Joint Session and Awards LunchPatio del Fauno Main
7:00 pm - 9:00 pmURiM DinnerTBD
Wednesday, March 20, 2024 Location
7:00 am - 11:00 amAACEM/AAAEM Retreat Help DeskPatio del Fauno Foyer
7:30 am - 8:30 amAACEM/AAAEM Retreat BreakfastTBD
7:30 am - 8:30 amAACEM/AAAEM Retreat Joint Executive Committee Meeting Salon Azul 
8:30 am - 11:00 amAACEM/AAAEM Retreat Joint SessionPatio del Fauno Main