Call for Proposals
2020 Society for Academic Emergency Medicine Consensus Conference
Deadline: 5 pm local time, September 1, 2018
The Society for Academic Emergency Medicine is accepting proposals for the 2020 SAEM consensus conference, to be held May 12, 2020 at SAEM20 in Denver.
The primary objective of the SAEM Consensus Conference will be to generate a research agenda for important, unanswered questions facing emergency care, to lead to high-quality, funded research projects of varying scopes from a variety of funding sources. The secondary objectives of the SAEM Consensus Conference will include networking between junior and senior researchers, meaningful engagement with stakeholders, and drawing thought leaders to the SAEM Annual Meeting. The consensus conference is not a “state of the art” lecture series but is intended primarily to create the research agenda that is needed to advance our knowledge of the topic area.
Proposals must be submitted by 5 pm local time, September 1, 2018 to email@example.com. Late proposals will not be accepted. Well-developed proposals will be reviewed by a subcommittee of the SAEM Research Committee.
The format of the conference will emphasize interactive multi-stakeholder engagement and real-time consensus building. Key attributes include:
- De-emphasis on lectures, with a focus on shorter, more interactive sessions.
- Broad recruitment of stakeholders, which can potentially include thought leaders from other disciplines, policy makers, grant funders, patients and community members.
- Adequate time for both trust-building and networking activities to facilitate subsequent research proposals.
A single 10,000-word consensus conference paper will, if high quality, be strongly considered for publication in AEM by the editor-in-chief. Other related papers will be subject to the regular AEM peer-review. Guest editors will no longer be used. Other deliverables (sub-pages on the SAEM website, external websites, white papers, survey instruments) may be created at the discretion of the Consensus Conference leaders, with appropriate extramural funding if needed.
If the Consensus Conference will leverage existing meeting planning and organizational resources, it may not need extramural funding (assuming that projected registration fees cover the cost of space/networking events). If, however, the consensus building process requires extra costs in methodological resources and stakeholder travel, or if higher-cost networking events are desired, extramural funding will be expected. Extramural funding will be viewed as a strength if applicants can make a case in their application for how it will be obtained.
The application should include the following items assembled into a single PDF (please use Arial 11-point font for the application text, with 0.5-inch page margins):
- A 6-page research proposal, which includes:
- Consensus Conference title.
- Names and academic titles of Conference Chairs and (optional) sponsoring SAEM interest groups, committees, or academies.
- Introduction of the topic, including a brief statement of relevance and justification for this topic choice.
- Anticipated conference participants and recruitment plan.
- Proposed conference agenda, including presenters, consensus-building process, and networking activities.
- Up to 15 key references (can exceed the 6-page limit)
- Up to 2 additional pages including the following paragraphs
- A 1- or 2-paragraph statement describing aspects of the consensus conference that are unique and compelling. Why is it timely and ripe for pursuit?
- A 1-paragraph discussion of the potential for the project to lead to a large extramural grant. Please be specific about the research and funding landscape of the field and about funding agencies and specific RFAs that are on the horizon and likely to be available.
- One paragraph summarizing the need for use of extramural funds and targeted funding agencies and specific RFAs, or alternate sources of support (not required if extramural funds are not sought).
- NIH-style budget (using standard NIH PHS 398 budget page).
- The following items will be provided for the consensus conference: room at SAEM host hotel, single screen, projector, laptop, lectern, audio system, and presentation recording. A continental breakfast and boxed lunch will also be provided to all attendees. Additionally, up to 10 planning committee members will receive complimentary registration to the consensus conference only. If you anticipate needing additional equipment or supplies, you must include a budget with your proposal and a justification for the expenses and how you plan to obtain the additional revenue to cover the expenses. Please contact SAEM staff to receive estimated costs for the budget.
- Examples of additional costs may include:
- Travel stipends (conference chair salaries are not permitted)
- Registration fees for speakers or key personnel (10 complimentary for organizers)
- Additional audio/visual equipment (screen, projector, and audio system provided)
- Supplies (include major supply categories)
- Publishing or printing costs (brochures, syllabi, open-access journal articles)
o Additional meals (continental breakfast and boxed lunch already included)
- Brief budget justification narrative (2 pages)
- NIH-style biosketches for the Conference Chairs (use the new format, limit each to 5 pages)
- Proposed schedule of events (1 page)
- Letters of Support from key stakeholders, and sponsoring SAEM interest groups, committees, or academies
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