SAEMF/Academy for Women in Academic Emergency Medicine (AWAEM) Research Grant

Status: Open
Application Deadline: August 1, 2019

The following is an overview of the SAEMF/AWAEM Research Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ, or email 

All application components, including letters of support, must be submitted electronically in a single file (PDF format only) attached to an email to The subject line of the email should indicate the grant for which the applicant is applying (AWAEM Research Grant). 

All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.



Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.

The latest NIH biosketch format should be used for the applicant, mentor(s), and other key personnel. This includes a section for a personal statement. See biosketch instructions for further information.

Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.

Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.

Submission must be no longer than 5 pages in length (excluding references). All proposals must include specific aims, background/significance, preliminary work (if applicable), and approach. A minimum of two letters of reference are requested, with one from the department chair or equivalent and the other from the mentor, whose letter should include a mentorship plan and testament to support the applicant for the duration of the award. A proposed budget and budget justification for how funds will be allocated during the one-year period are also required.


To support one early career investigator (fellow, instructor, or assistant professor during the award period) who wishes to address a research question in line with the core ideology (see below) of the Academy of Women in Academic Emergency Medicine. This award is intended to allow for preliminary data collection, analysis or collection of pilot data that will further support greater research endeavors.


A. To enhance the recruitment, promotion, and retention of women in academic emergency medicine throughout their careers. To supply our members with readily available materials to promote professional development and notify them of leadership opportunities both within Emergency Medicine and schools of medicine. To support women in academic Emergency Medicine through recognition of their accomplishments, mentorship and networking, and by promoting collaboration both among the AWAEM membership as well as other national medical organizations.

B. To identify gender gaps and organizational practices that hamper the advancement of women emergency medicine practitioners and researchers and also address these issues through the development and promotion of best practices and career strategies for women in Emergency Medicine.

C. To advance research that supports 1) the core purposes of the organization, and 2) leads to an understanding of the role that sex and gender play in emergency patient care


All applicants (female or male) should be board certified in Emergency Medicine or Emergency Medicine board eligible during the award period. Applicants will have some prior research experience and apply in collaboration with a mentor with significant research experience. The intent of the mentor is to provide methodologic and content guidance, and to ensure completion of the outlined work. Grant submissions will be evaluated for overall impact of the content and its association with the AWAEM Core Ideology. Both feasibility and approach will be evaluated as it is expected that the work will be completed by the close of the one-year grant period. The applicant (and mentor) will be evaluated for their ability to conduct the proposed project and their potential for further work in areas aligned with the AWAEM mission.


The Academy of Women in Academic Emergency Medicine (AWAEM) Research Grant will provide up to $5,000 to support research materials or research assistant support, contingent on the availability of funds from SAEMF. Faculty salary support is excluded. Indirect costs (i.e., facilities and administrative costs) and equipment purchases are not supported by this grant. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of SAEMF funds. Any residual funds will be returned to SAEMF at the end of the award period. Failure to meet the award guidelines or inability of the awardee to complete the terms of the award, shall result in the need to return all residual funds to SAEMF. *Note: All SAEMF grants must be awarded to an allowable institution in accordance with IRS guidelines. Grants are not awarded to individuals.


The award is for one year (grant period July 1 – June 30). PROGRESS REPORTS A progress report is due on December 1 during the grant period. The final project and financial report are due June 30th at the end of the grant period. The progress report template is available at Post Award.


Awardees will be required to provide updates to the AWAEM Research Committee biannually. Additionally, the awardee will be required to submit an abstract detailing their results to the SAEM Annual Meeting/Academy of Women in Academic Emergency Medicine Meeting. Awardees can also decide if they wish to participate in regional meetings as well.


The Grants Committee, with representation from the Academy of Women in Academic Emergency Medicine, is responsible for the review of all applications and will make recommendations to the SAEMF Board of Trustees regarding recipients. A scoring system considering the overall impact and association with the AWAEM mission, feasibility, approach and investigator will be assessed. It is expected that the work will be completed at the close of the one-year grant period. The AWAEM Research Grant will only be awarded if the Grants Committee and SAEMF deems that an applicant worthy of receiving this award can be selected.


Please contact with any questions.

Updated May 7, 2019


If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site


Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.


All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue.

If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:

  1. Decide that patent and copyright should be or not be filed;
  2. Release the invention to the inventor(s) or inventor's designee;
  3. Submit the invention to a qualified organization for administration and licensing;
  4. Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
  5. License or make other arrangements for the application and use of the invention on an exclusive or non-exclusive, royalty, or royalty-free basis.