Annual Meeting FAQ
Q. I am presenting at the Annual Meeting. Do I have to pay to attend?
A. Yes, presenters must pay to attend the Annual Meeting.
Q. I am a resident and I’m only attending the Chief Resident Forum for one day. Do I have to pay for a one-day pass as well as for the Forum?
A. No, as a resident attending the Chief Resident Forum, you do not have to pay for a day pass to the Annual Meeting; however, your registration for the Forum will admit you only to the Forum, not to any other Annual Meeting activities.
Q. I am a medical student and am only attending the Medical Student Symposium for one day. Do I have to pay for a one-day pass as well as for the Symposium?
A. No, as a medical student attending the Medical Student Symposium, you do not have to pay for a day pass to the Annual Meeting; however, your registration to the Medical Student Symposium will admit you only to the Symposium and the Residency and Fellowship Fair, not to any other Annual Meeting activities.
Q. I am an exhibitor at the Annual Meeting. Will my exhibitor pass get me into any of the sessions or activities during the week?
A. Yes, we welcome our exhibitors to attend sessions and social events that do not include an additional fee.
Q. I am trying to make travel plans. How can I find out when a given group is convening during the Annual Meeting?
A. When available, a complete list of SAEM Committee, Task Force, Academy, and affiliate meetings will be posted on the Annual Meeting webpage of the SAEM website.
Q. I need to contact the chair of my committee or task force prior to the Annual Meeting. How can I find out who the chair is and how to contact that person?
A. Contact the SAEM Membership Department for names and contact information of chairs of committees and task forces.
Q. Can I register for the AWAEM/ADIEM Luncheon on site?
A. Yes, you can register for the luncheon on site. However, due to the popularity of this event, it is known to sell out. We recommend purchasing tickets in advance.
Q. Do I have to be a member of AWAEM to attend their luncheon?
A. No, everyone is welcome to attend.
Q. I am a moderator for the AWAEM Luncheon. Do I have to pay an attendance fee for the event?
Q. I cannot attend the Annual Meeting, but I am sending a substitute to present for me. Whom do I notify about this substitution?
A. For changes and inquiries pertaining to didactics and abstracts, contact Holly Byrd-Duncan at firstname.lastname@example.org. We recommend all changes to be requested prior to April 1, 2020 to ensure they are reflected in our materials.
Q. I have registered for the Annual Meeting but am now unable to attend. How do I obtain a refund?
A. Cancellation Policy:
Before March 17, 2020 - $50 cancellation fee.
After March 17, 2020 - $100 cancellation fee.
After May 1, 2019 - No Refunds.
Cancellations must be submitted to email@example.com (Use the subject line: CANCEL). No telephone cancellations will be accepted.
Q. I am the chair and need to change the meeting time for my SAEM Committee, Interest Group, or Task Force. Whom do I contact?
A. Contact your SAEM staff liaison for assistance.
Q. I called the host hotel and they tell me there are no more rooms available. Are any other housing options for the Annual Meeting?
A. Yes. SAEM has room blocks at several hotels near the host hotel. Visit our Housing page for more information.
Q. I am a member of AACEM and wish to attend the Chair's Dinner. How do I register?
A. Visit the AACEM website for information on AACEM events.
Q. Who can attend SAEM Academy meetings?
A. While attendance is encouraged for active members of a given SAEM Academy, any Annual Meeting attendee can attend a general academy meeting.
Q. How can I join an SAEM Academy?
A. As an SAEM member you have the option of joining any academy (or many as you would like) for free! Just log into your profile at www.saem.org and choose which SAEM academy or academies you wish to join. You then will be added to the academy membership list and have access to any communications and information intended for academy members. You may also join by completing the Membership Application and indicating which academy or academies you wish to join. If you are already an SAEM member, but wish to add an academy to your membership, you may use the Academy Membership Form.
Q. Who can attend SAEM Interest Group meetings?
A. While attendance is encouraged for active members of a given SAEM Interest Group, any Annual Meeting attendee can attend a general interest group meeting.
Q. How can I join an SAEM Interest Group?
A. As an SAEM member you have the option of joining any interest group. You can do this by logging into your profile at www.saem.org and choosing which interest group or groups you wish to join. All Interest Group memberships are free when you renew your 2019 SAEM dues. You may also join by completing the Membership Application and indicating which interest group or groups you wish to join, and faxing or mailing the application to SAEM headquarters, to the attention of the Membership Department.
Q. How can I donate to the SAEM Foundation?
A. You can donate to the SAEM Foundation by visiting www.saem.org/donate. You may also mail your donation check to SAEMF headquarters.
Q. Can I attend just the Residency & Fellowship Fair?
A. No, you must register for the Annual Meeting or the Medical Student Symposium in order to attend this event.
Q. How long is the SAEM Annual Meeting App available?
A. The SAEM annual meeting app will work for one year.
Q. I require special assistance to attend the SAEM Annual Meeting. Who do I contact to help with arrangements?
A. Special Assistance: SAEM, our annual meeting venue, and official annual meeting hotel comply with the Americans with Disabilities Act. If you require special assistance onsite, please contact the staff at SAEM Headquarters at firstname.lastname@example.org or 847.813.9823.
Accommodation requests would be appreciated by March 16, our registration Early Bird Deadline, in order to allow us to best assist you.