SAEMF/AEUS Research Grant
Application Deadline: August 1, 2020
This document provides an overview of the SAEMF/Academy of Emergency Ultrasound (AEUS) Research Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ or email firstname.lastname@example.org.
All application components, including letters of support, must be submitted through the SAEM Foundation Grant Portal. All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.
Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: https://grants1.nih.gov/grants/funding/phs398/phs398.html#forms. If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.
The latest NIH biosketch format should be used for the applicant, mentor(s), and other key personnel. This includes a section for a personal statement. See biosketch instructions for further information.
Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.
Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.
Submission must be no longer than 5 pages in length (excluding references). All proposals must include specific aims, background/significance, preliminary work (if applicable), and approach.
A minimum of two letters of reference are requested, with one from the department chair or equivalent and the other from the mentor, whose letter should include a mentorship plan and testament to support the applicant for the duration of the award. A proposed budget and budget justification for how funds will be allocated during the one-year period are also required.
PURPOSE OF THE AWARD
The mission of the grant is to provide support for research proposals that evaluate the impact of point-of-care ultrasound on clinical practice or characterize point-of-care ultrasound learning curves. The purpose of this research grant is to fill knowledge gaps in the impact of point-of-care ultrasound on patient outcomes and the amount of training needed to achieve competence in performing point-of-care ultrasound. The research proposals can be:
- Ultrasound application-specific (e.g. assessing the impact of an ultrasound application with respect to diagnosis and management)
- Ultrasound practice-specific (e.g. comparing academic and community emergency departments with and without point-of-care ultrasound with respect to throughput, cost-effectiveness, patient safety, etc.)
- Focused on point-of-care ultrasound learning curves to identify performance plateaus for both image acquisition and interpretation. The goals of the grant align with missions of the SAEMF to improve the emergency care of patients and help emergency physicians develop the skills to become successful investigators.
The SAEMF/Academy of Emergency Ultrasound (AEUS) Research Grant proposal is expected to:
- Be measurable and reproducible.
- Be relevant to the practice of point-of-care ultrasound.
- Provide evidence-based research that advances the field of point-of-care ultrasound.
- Address patient outcomes or education in point-of-care ultrasound.
a. Comparing diagnostic accuracy/efficacy and cost-effectiveness of point-of-care ultrasound with other imaging modalities.
b. Evaluating the impact of point-of-care ultrasound on patient safety, throughput, and patient satisfaction.
c. Evaluating use of point-of-care ultrasound in non-academic, community-based settings.
d. Evaluating variation in point-of-care ultrasound use across regions and institutions nationally, to identify best practices with respect to quality assurance, documentation, integration into practice, and breadth of applications.
e. Creating multi-institutional point-of-care ultrasound databases.
f. Exploring the use of point-of-care automated ultrasound software.
g. Comparing point-of-care ultrasound instructional methods.
h. Evaluating learning curves for image acquisition and interpretation.
i. Assessing ultrasound competency at any level of medical education (Undergraduate Medical Education, Graduate Medical Education, Continuing Medical Education), including the Emergency Medicine Milestones of the American Board of Emergency Medicine.
j. Evaluating inter-professional ultrasound educational programs.
k. Exploring the use of technology for teaching point-of-care ultrasound skills.
l. Providing evidence for best practices in point-of-care ultrasound training.
The applicant must:
- Be a member of SAEM and AEUS in good standing at application deadline and during the entire award period.
- Be a physician holding an applicable terminal clinical degree (e.g., MD, DO).
- Hold a faculty appointment (e.g., faculty, fellow, or similar) in or be actively involved (e.g., have an adjunct appointment) with a department or division of emergency medicine or pediatric emergency medicine and must be within 5 years of their first faculty appointment. Any emergency medicine resident in good standing in an Accreditation Council on Graduate Medical Education (ACGME)-approved emergency medicine residency program is also eligible for the award.
- Not have received an SAEMF/Academy of Emergency Ultrasound (AEUS) Research Grant previously.
Greater consideration for receipt of the award will be given to applicants who:
- Demonstrated promise and success in similar projects relevant to ultrasound. Demonstrated promise and success may include previous participation in research activities related to point-of-care ultrasound, peer-reviewed publications and presentations, or presentations of scholarly activity at scientific meetings, and local, regional, national and international activities focused on point-of-care ultrasound research and education. Greater consideration and potentially better scores will be given to applicants who provide evidence of these activities.
- Demonstrate evidence of involvement in SAEM activities and functions. Demonstrated involvement includes number of years as a member of SAEM and participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to SAEM. Greater consideration and potentially better scores will be given to applicants who provide evidence of this commitment.
The Applicant's Host Institution
Greater consideration for receipt of the award will be given to applicants from institutions which can:
- Provide adequate administrative and clerical support to the applicant and project, including, but not limited to, office space, administrative support, and information systems.
- Demonstrate a track record of involvement and commitment to point-of-care ultrasound research. In the majority and ideal circumstances, the host institution should have an accredited emergency medicine residency program.
- Demonstrate the availability of faculty, resident and /or medical student teaching opportunities relevant to the project and applicant’s needs for the project.
- Demonstrate appropriate mentorship for the project to be successful.
The Applicant’s Mentor(s):
- Should have a track record of publication in point-of-care ultrasound research.
- Should have experience in mentoring point-of-care ultrasound research.
- Should provide for the supervision and oversight of the grant awardee and have sufficient time available to ensure a productive mentored relationship.
- Should provide the necessary equipment and resources to assist in the execution of the awardee’s research project if these are not available from the department/division or another source specified in the grant application.
THE FINANCIAL AWARD
The SAEMF/Academy of Emergency Ultrasound (AEUS) Research Grant will provide up to $10,000 for an applicant’s project, contingent on the availability of funds from SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF funds.
Funds from the grant may be used for direct costs related to the project. Funds may also be used for faculty salary support, ultrasound equipment purchase, and support for research staff. A maximum of $1000 is allowed for travel to conferences to present research findings. Travel expenses must be consistent with the SAEM travel policy. Indirect costs (i.e., facilities and administrative costs) are not supported by this grant. No additional costs are supported by the SAEMF; any other costs are the responsibility of the applicant’s host institution. Any residual funds must be returned to SAEMF at the end of the award period.
Costs included in the SAEMF/AEUS Research Grant should not exceed $10,000 per year. However, in addition to the funds from SAEMF, the budget justification should reflect all pending and active sources of funding relevant to the project. The submission of detailed budgets and budget justifications for the use of funds for the grant from SAEMF and additional funds available to support the goals of the award from all other sources are required as part of the application and again for award recipients during the reporting period of the award.
Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to SAEMF.
For projects requiring the host institution’s Institutional Review Board (IRB) or equivalent approval, funds will not be dispersed until IRB approval is obtained. Award extensions may be made at the discretion of the Grants Committee on a case-by-case basis.
DURATION OF THE AWARD
The award is for one year (grant period July 1-June 30).
A progress report is due on December 1 during the grant period. The final project and financial report are due June 30th at the end of the grant period. The progress report template is available at Post Award.
At the end of the grant award year (June 30th), the awardee is expected to provide SAEMF with a report outlining the work completed during the point-of-care ultrasound research project. Successful project completion will be demonstrated by at least one of the following: (1) a research abstract submitted to the SAEM or another national meeting relevant to the project topic; or (2) a manuscript submitted to a peer-reviewed publication relevant to the project topic. The awardee also is expected to attend the SAEM Annual Meeting during their award year, preferably presenting a topic from their research.
GRANT REVIEW PROCESS
The SAEM Grants Committee, augmented with members from the AEUS is responsible for reviewing grant applications for this award, and will make recommendations to the SAEMF Board of Trustees regarding candidate recipients. The committee uses a scoring system to judge and compare applications that considers the qualifications of the applicant and mentor, the research proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of successfully completing an innovative, high-impact point-of-care ultrasound research project. An SAEMF/Academy of Emergency Ultrasound (AEUS) Research Grant will be awarded only if the Grants committee and SAEMF deems that an applicant worthy of receiving the award can be selected. The committee will provide feedback to those whose applications meet application instructions and requirements. Applicants will be encouraged to re-apply with specific modifications in subsequent years.
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Updated May 7, 2019
POLICIES GOVERNING THE USE OF HUMANS AND ANIMALS
If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site
INVESTIGATORY FINANCIAL DISCLOSURE POLICY/OBJECTIVITY IN RESEARCH
Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.
PATENT, INTELLECTUAL PROPERTY, AND TECHNOLOGY TRANSFER POLICY
All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue.
If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:
- Decide that patent and copyright should be or not be filed;
- Release the invention to the inventor(s) or inventor's designee;
- Submit the invention to a qualified organization for administration and licensing;
- Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
- License or make other arrangements for the application and use of the invention on an exclusive or non-exclusive, royalty, or royalty-free basis.