Application Deadline: November 3, 2021
The following provides an overview of the Society for Academic Emergency Medicine Foundation (SAEMF) COVID-19 Education Project Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit
How To Apply. For answers to other common questions, visit our Grants FAQ page, or email
All application components, including letters of support, must be submitted through the SAEM Foundation Grant Portal. All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.
Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: http://grants1.nih.gov/grants/funding/phs398/phs398.html#forms. If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.
Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.
Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.
PURPOSE OF THE AWARD
The SAEMF COVID-19 Education Project Grant strives to provide support for a medical education research project to assess the availability and effectiveness of current COVID-19 educational resources available to emergency physicians on the treatment of patients at high risk for complications with confirmed COVID-19. This award may be used to develop educational materials/curricula for practicing emergency physicians.
EXPECTATIONS OF THE EDUCATION PROJECT GRANT
The COVID-19 Education Project Grant is expected to:
- Be novel, innovative, measurable and reproducible.
- Whenever possible and applicable, the project’s value should be compared to an existing “gold standard” educational measurement. If no clear “gold standard” exists, the measurement of its value should be an objective clinically or educationally relevant outcome.
- Projects may have qualitative and/or quantitative measurement components.
- Provide a product that can be used by educators within SAEM and the general emergency medicine community related to COVID-19.
- Be relevant to the practice of emergency medicine.
- Address teaching and education in emergency medicine.
- Propose a project that is entirely new or a defined extension of existing work.
- This mechanism is not designed to fund ongoing work (e.g., funds used to pay for applicant’s effort working on a mentor/colleague’s existing study).
- It is acceptable for the proposed project to be related to another project, as long as the proposed portion of the project is an extension of prior work that is being led by the applicant.
In addition, the COVID-19 Education Project Grant is a mentored award.
An applicant for the Education Project Grant must:
- Be a member of SAEM in good standing at application deadline and during the entire award period.
- Have an advanced/doctoral or terminal educational degree (e.g., MD, DO, PhD, PharmD, DSc or equivalent).
- Hold a university appointment (e.g., faculty, fellow, or similar) in a department or division of emergency medicine or pediatric emergency medicine at the start of the Education Project Grant award period. Emergency medicine residents in their final year of residency may apply for the Education Project Grant, subject to the same stipulation of holding a university appointment at the start of the Education Project Grant award period. The applicant may work as a clinician at an institution other than the host institution or the institution at which the project will be conducted.
- Not have received an SAEMF Education Project Grant (formerly SAEMF Education Research Grant) previously.
- Indicate intention for a long-term plan for a career in emergency medicine education research and conducting projects that may lead to grant-funded educational research.
Greater consideration for receipt of the award will be given to applicants who:
- Demonstrate a sustained interest in and commitment to emergency medicine education and an education career. This demonstrated commitment may include previous participation in educational activities related to emergency medicine or another field, peer-reviewed publications and presentations, educational research, or presentations of educational scholarly activity at scientific meetings, as well as local, regional, national and international activities focused on research and emergency medicine-focused education. Applicants will be judged and scored according to their expressed and demonstrated commitment to these areas. Greater consideration and potentially better scores will be given to applicants who provide evidence of this commitment.
- Demonstrate evidence of involvement in SAEM activities and functions. Demonstrated involvement includes number of years as a member of SAEM and participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to SAEM. Greater consideration and potentially better scores will be given to applicants who provide evidence of this commitment.
The Applicant's Host Institution
The applicant’s host institution must:
- Provide adequate administrative and clerical support to the applicant and project, including, but not limited to, office space, administrative support, and information systems.
- Demonstrate a track record of involvement and commitment to medical education at local, state, and national levels. In the majority and ideal circumstances, the host institution should have an accredited emergency medicine residency program.
- Demonstrate the availability of faculty, resident and /or medical student teaching opportunities relevant to the project and applicant’s needs for the project.
The applicant’s host department:
- Must be a department or division (or equivalent) of emergency medicine (may be within or outside of the United States).
- Should be actively involved in emergency medicine or pediatric emergency medicine research and education.
- Must provide financial support for SAEM annual meeting attendance during the grant period.
- Should have expertise in education, such as working as a medical educator, and/or expertise in educational research, including publication of original research and/or educational innovations in peer-reviewed journals.
- Should show evidence of involvement in education at state, regional, and national levels, such as participation in committees or serving in an administrative capacity.
- Should be actively involved in educational roles and teaching at his/her local residency program and/ or medical school.
- Must have sufficient time available to provide adequate mentorship
THE FINANCIAL AWARD
The COVID-19 Education Project Grant will provide up to $25,000 for an applicant’s project, contingent on the availability of funds from the SAEMF. SAEMF grants are contingent upon the amount of available funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF endowment funds.
Funds from the grant may be used for salary and fringe benefits or direct costs related to the project. Indirect costs (i.e., facilities and administrative costs) and costs for food, beverages, meals, travel or accommodations are not supported by this grant. No additional costs are supported by the SAEMF; any other costs are the responsibility of the applicant’s host institution.
Costs included in the COVID-19 Education Project Grant budget as provided by the SAEMF Education Project Grant should not exceed $25,000 for the award year. However, in addition to the funds from SAEMF, the budget justification should reflect all pending and active sources of funding relevant to the project. The submission of detailed budgets and budget justifications for the use of funds for the grant from SAEMF and additional funds available to support the goals of the award from all other sources are required as part of the application and again for award recipients during the reporting period of the award.
Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to SAEMF.
For projects requiring the host institution’s Institutional Review Board (IRB) or equivalent approval, funds will not be dispersed until IRB approval is obtained. Applicants are encouraged to consider and discuss human subjected implications of their study in their application. Award extensions may be made at the discretion of the Grants Committee on a case-by-case basis.
DURATION OF THE AWARD
The award is for one year (grant period January 1, 2022 to December 31, 2022).
A progress report is due at 6 months from the start of the grant period. The final progress report is due within one month of the end of the grant period. The progress report template can be downloaded at Post Award. These reports will be prepared independently by the awardee and mentor (if present) and submitted to SAEMF.
At the end of the grant award year (June 30th), the awardee is expected to provide SAEMF with a report outlining the work completed during the education project. Successful project completion will be demonstrated by at least one of the following: (1) submission of an Innovations presentation (formerly Innovations in Emergency Medical Education); (2) a research abstract submitted to the SAEM or another national academic or education-focused meeting relevant to the project topic; or (3) a manuscript submitted to a peer-reviewed publication relevant to the project topic. The awardee also is expected to attend the SAEM Annual Meeting during their award year, preferably presenting an education or research-based topic from their research.
GRANT REVIEW PROCESS
The SAEM Grants Committee is responsible for reviewing grant applications for this award and will make recommendations to the SAEM Foundation Board of Trustees regarding candidate recipients. The committee uses a scoring system to judge and compare applications that considers the qualifications of the applicant, the research proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of successfully completing an innovative, high-impact education research project. A COVID-19 Education Project Grant will be awarded only if the committee and the SAEMF deems that an applicant worthy of receiving the award can be selected.
Please contact email@example.com with any questions.
Updated September 9, 2021
POLICIES GOVERNING THE USE OF HUMANS AND ANIMALS
If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site.
INVESTIGATORY FINANCIAL DISCLOSURE POLICY/OBJECTIVITY IN RESEARCH
Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.
PATENT, INTELLECTUAL PROPERTY, AND TECHNOLOGY TRANSFER POLICY
All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue. If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy.
If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:
- Determine that patent and copyright should be or should not be filed;
- Release the invention to the inventor(s) or inventor's designee;
- Submit the invention to a qualified organization for administration and licensing;
- Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
- License or make other arrangements for the application and use of the invention with terms on exclusivity and royalty payments determined by SAEMF.