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Institutional Research Training Grant

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Institutional Research Training Grant

Status: Closed
Next Application Deadline: August 1, 2016 

The following is an overview of the Institutional Research Training Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply.  For questions, visit our Grants FAQ page.  

All applications must be submitted electronically to, including letters of recommendation.  All applications must be received on the due date by 5pm (Central time).  If electronic signatures are not available please submit the application and letters of recommendation (if applicable) electronically without signatures.  Applications must be in a single file (PDF format only) and attached to an email.  The subject line of the email should indicate the grant for which the applicant is applying.

Application Form

Purpose of The Award

The Institutional Research Training Grant is intended to identify, develop, and fund promising institutions dedicated to providing high quality training to research fellows in emergency medicine. Its specific goals are: 
  1. To increase the number of emergency medicine investigators with training in research. 
  2. To develop and support programs that can serve as advanced research training sites for emergency medicine graduates who wish to pursue a career that involves research. 
  3. To establish a culture supporting advanced research training within the department of emergency medicine. 
  4. To enhance the academic development and productivity of the specialty of Emergency Medicine. 

Duration of The Award

The award is for two years (July 1 - June 30).


The Applicant

The applicant for the award will be the institution not the trainee. The institution should host or be affiliated with a department or division of emergency medicine or pediatric emergency medicine. It will be expected that the faculty member overseeing the grant will be an active member of SAEM for greater than 12 months at the time of the grant application deadline and hold a primary academic appointment in emergency medicine or pediatric emergency medicine within the institution during the entire duration of the grant.  The grant will not be transferable to another mentor or another institution.

Previous institutions that have received the Institutional Research Training Grant are not eligible to receive this grant again.  Institutions that have received the SAEMF IRTG are as follows:
  • Johns Hopkins University School of Medicine
  • Oregon Health Sciences
  • Rhode Island Hospital (Brown University)
  • The Ohio State University 
  • University of California Davis
  • University of Michigan
  • University of Pennsylvania
  • University of Pittsburgh
  • University of Rochester Medical Center

The Department

Departments outside the United States are eligible. The Department must be able to demonstrate a track record of academic excellence and a commitment to the support of research and research training. The Department must also demonstrate that it has the infrastructure (space and interdepartmental affiliations) in place to provide an appropriate training environment (funds from the award may be used to develop and enrich this infrastructure).

The Training Site

The primary training site should be an academic department or division of emergency medicine or pediatric emergency medicine. Any appropriate site would be expected to have access and facilities for training similar to those outlined in the NIH guidelines for clinical research training ( For example, affiliations with departments or universities offering advanced degrees and training in research methodology are strongly encouraged.

The Mentor

The success of this training award is highly dependent upon mentorship. The mentor(s) should be well-established and have 1) mentoring experience with former trainees having productive scientific careers, 2) expertise in the proposed area of research, and 3) expertise in research methodology. The mentor(s) must commit the necessary time to provide both specific and general research training for the trainee, supervise the trainee’s research project, and provide the necessary equipment and resources to carry out the research project.  The identified mentor(s) must therefore be able and willing to oversee the training program and to meet frequently with the trainee and ensure the goals of the training program are met. 

The mentor(s) will be responsible for selecting the fellow into the program, supervising the fellow's research project, and ensuring completion of the training program and a research project in the two-year period of the grant. The primary mentor (named PI on the grant application) must be an active member of SAEM for at least 12 months prior to the application date and hold an academic appointment in emergency medicine or pediatric emergency medicine within the institution during the entire duration of the grant. Secondary mentors outside emergency medicine who can add to the research training program are encouraged.

The Fellow

The research fellow must:
  1. Have an advanced degree (e.g., MD, DO, PhD, PharmD, DSc or equivalent); 
  2. Hold a university appointment in or be actively involved with a department or division of emergency medicine or pediatric emergency medicine. 
  3. Be an SAEM member. 
  4. Limit non-research related obligations to a maximum of 12 hours per week, including all clinical, administrative, and teaching activities.  This is a strict limitation that the mentor and chair must ensure and certify. 
  5. Be considered as junior faculty. Moonlighting is strongly discouraged to ensure dedication to the training program. A competitive salary from clinical revenue and grant funds is encouraged.
The award is otherwise not contingent on the fellow, and the applicant does not need to have a specific fellow identified or recruited for the fellowship at the time of application. The institution will be responsible for selecting an appropriate fellow. 

The Financial Award

The Institutional Research Training Grant will provide a total of up to $100,000 for two years (up to $50,000 per year), commencing when the fellow is selected and begins. Applicants must submit a detailed budget and budget justification.  Funds must be used for salary, training, or related infrastructure needs to meet the training goals stated in the grant. 

After being notified by SAEMF, the institution will have two years to notify SAEMF of an appropriate candidate for the SAEMF IRTG fellowship and 3.25 years for a fellow to begin his / her program.  The funding will start from the day the fellow starts at the institution.  
If a fellow cannot be identified within 2 years of being awarded the IRTG, or cannot start within 3.25 years of  the Grant Agreement, then the Institution may submit a written request for a one year extension to the SAEM Grants Committee.  If the request is denied, then the grant may be rescinded.  

Funds for the second training year will be made available to the host institution only upon submission of a progress report that is judged by the SAEM Grants Committee to demonstrate satisfactory accomplishment in the first year of the grant period. Failure to meet the award guidelines or inability of the candidate to complete the term of the award shall result in the return of residual funds to SAEMF. 

The number of awards granted annually will depend on the quality of applications and status of endowment funds.  SAEMF grants are contingent upon the amount of available funds from the SAEM Foundation. SAEMF may discontinue, postpone, or alternate grant funding mechanisms based on the amount of funds available.

Recipients are not eligible to receive a second SAEMF award during the first grant period. Award extensions may be made at the discretion of the Grants Committee under certain circumstances. Award extensions will be evaluated on a case by case basis. 


Projects are expected to be submitted as abstracts to the SAEM Annual Meeting when completed.

Progress Reports

A progress report is due at 12 months and 24 months from the start of the grant period. The progress report template can be downloaded at 

Grant Review Process

The Grants Committee is responsible for the review of all applications, and will make recommendations to the SAEM Board of Directors regarding recipients. A scoring system considering the qualifications of the mentor, past record of achievement of the mentor and department, institutional environment, institutional commitment, and overall curriculum will be assessed with the goal of funding institutions with the highest likelihood of training independently-funded scientists in emergency medicine.  An Institutional Research Training Grant will be awarded only if an applicant suitable and worth of the award is submitted for review.  

Contact Information

Please contact the Grants Committee Chair with any questions.

Updated February 18, 2014