How To Apply
Most grant categories have an application form with specific instructions on how to complete the application. If your grant does not have an application form, please follow these general submission guidelines.
Submission Guidelines
All applications must be submitted electronically to grants@saem.org, including letters of recommendation or support. All applications must be received on the due date by 5pm Central. If electronic signatures are not available, please submit the application and letters of recommendation electronically without signatures. Applications must be in a single file (PDF format only) and attached to an email. The subject line of the email should indicate the grant for which the applicant is applying. SAEM may request a hard copy with signatures if electronic signatures are not available. Please visit our Grants FAQ page for questions regarding the application process. If you need further assistance after viewing the FAQs, you may send your specific questions to grants@saem.org.
Other Policies and Procedures
Grant Review Process
The Grants Committee is responsible for the review of all applications, and will make recommendations to the SAEM Board of Directors regarding selection of recipients. A scoring system considering the qualifications outlined in the grant application will be assessed with the goal of funding applications with the highest likelihood of training, or becoming, highly productive academic emergency physicians in the specialized area of expertise. Grants will be awarded only if a project deemed suitable and worthy of the award is submitted during that grant cycle.
Policies Governing The Use of Humans and Animals
If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed by the Institutional Review Board, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the National Institutes of Health (NIH); and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, DHHS/USPHS, and has been approved by the Animal Care and Use Committee at the study site.
Investigatory Financial Disclosure Policy/Objectivity in Research
Applicants and institutions are required by SAEM to comply with the PHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The signature of the officials signing for the applicant's and mentor's institution on the Signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEM.
Patent, Intellectual Property, and Technology Transfer Policy
All inventions discovered or arising out of research supported in whole or in part by SAEM, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEM. "Invention" is any discovery, material, method, process, product, program, software of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue. If the institution receiving or disbursing SAEM funds which supported the invention has an established and applicable patent, intellectual property, or technology transfer policy and procedure for administering inventions, SAEM will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy and procedure for administering inventions, SAEM shall have the right to determine the disposition of invention rights. In such cases, SAEM may: 1. Decide that patent and copyright should be or not be filed; 2. Release the invention to the inventor(s) or inventor's designee; 3. Submit the invention to a qualified organization for administration and licensing; 4. Determine by negotiation the fair share of royalty income to be paid to the inventor(s); 5. License or make other arrangements for the application and use of the invention on an exclusive or non-exclusive, royalty or royalty-free basis.
Investigatory Financial Disclosure Policy/Objectivity in Research
Principal investigators and institutions are required by SAEM to comply with the PHS regulations, Final Rule, 42 CFR Part 50, Subpart F, Responsibility of Applicants for Promoting Objectivity in Research. The signature of the officials signing for the principal investigator's and mentor's institution on the Signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought and awarded from SAEM.
Policy on Transfer of Awards
The Research Training Grant (RTG), Institutional Research Training Grant (IRTG), and Emergency Medicine Patient Safety Fellowship (EMPSF) awarded by SAEM are competitive grants awarded based on merit of the applicant, mentor, and institution. The Emergency Medical Services (EMS) fellowship grant is a competitive research grant based on the merit of the applicant, institution, and local EMS environment. This policy addresses general circumstances that may arise in the event of change of institution by either the fellow or mentor or both.
If the named mentor changes institutions or ceases research in the field for which the award was made, in most cases the award will terminate and the remaining balance will be returned to SAEM. If exceptional circumstances are present, the award recipient can submit a formal, written document outlining the circumstances and why funding should not be withdrawn. However, in the case of the IRTG the new mentor must have been a co-applicant on the original submission and have experience in the same field of study. In the case of the EMPSF and EMS, the fellow (applicant) is encouraged to request continuation of funding in the event that a new mentor is identified. This request should be a formal request in writing and should contain a compelling reason for continuation of funding.
If the named research fellow changes institutions or ceases research in the field for which the award is made, in most cases the award will terminate and the remaining balance will be returned to SAEM. If exceptional circumstances are present, the award recipient can submit a formal, written document outlining the circumstances and why funding should not be withdrawn. In the case of the IRTG, the mentor (applicant) may request continuation of funding in the event that a new fellow is identified. This request should be a formal request in writing and should contain a compelling reason for continuation of funding.
These situations will be considered on a case-by-case basis by the SAEM Grants Committee.