Education Fellowship Grant

Status: Open
Application Deadline: August 1, 2017 

This document provides an overview of the SAEMF Education Fellowship Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ

All application components, including letters of support, must be submitted electronically in a single file (PDF format only) attached to an email to grants@saem.org. The subject line of the email should indicate the grant for which the applicant is applying (Education Fellowship Grant). 

All applications must be received by 5 pm (Central time) on their due date. No additional material (updates, publications, corrections, etc.) will be accepted after the application deadline.


APPLICATION FORM

There are no specific forms needed for the Education Fellowship Grant except for the biosketches for key personnel. 

The current National Institutes of Health (NIH) biosketch format should be used. 

Blank/plain (8 ½ x 11”) pages/paper should be used for the application, except for the biosketches. Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible. The margins must be top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.

PURPOSE OF THE AWARD

The Education Fellowship Grant strives to foster innovation in teaching, education, and educational research in emergency medicine for faculty-, fellow-, resident- and medical student-level learners.  The mission of the grant is to develop the academic potential of the selected fellow by providing support for a dedicated two-year training period, including pursuit and preferably completion of an advanced degree in education. 

EXPECTATIONS OF THE EDUCATION FELLOWSHIP GRANT RECIPIENT

The Education Fellowship Grant recipient is expected to:

  1. Show potential for leadership in medical education, including residency programs, medical student clerkships, and medical school courses.
  2. Execute a novel educational project that can be used by educators within SAEM and emergency medicine. The project should be measurable, reproducible, and its outcomes able to be disseminated to the SAEM membership.
  3. Embark on and complete a mentored educational training program, that includes elements appropriate to the training plan and needs and educational career development of the fellow, such as a degree program, training fellowship, program of similar caliber, or an equally worthy activity. This training program must be well described in the application.


ELIGIBILITY

The Fellow Applicant:

An applicant for the Education Fellowship Grant must:

  1. Be a member of SAEM in good standing at application deadline and during the entire award period.
  2. Be board eligible or certified by the American Board of Emergency Medicine or American Board of Osteopathic Emergency Medicine and practicing in an emergency care setting. Senior/final year residents (3rd or 4th year, as applicable to the applicant’s residency program) in good standing to graduate from an ACGME accredited emergency medicine residency program may also apply, but must complete their residency program before the start of the award period.
  3. Not have completed more than one year of an education fellowship at the start of the award period.
  4. Not have received an Education Fellowship Grant previously.
  5. Express and, if possible, provide evidence of a commitment to leadership in emergency medicine education in his/her current or prior work, or show potential for serving as a future leader in emergency medicine education.
  6. Demonstrate a sustained interest in and commitment to emergency medicine education and an education career. This demonstrated commitment may include previous participation in educational activities related to emergency medicine or another field, peer-reviewed publications, current or previous educational research, presentations of educational scholarly activity at scientific meetings, and engagement in local, regional, national and international activities focused on research and emergency medicine-focused education. Applicants will be judged and scored according to their expressed and demonstrated commitment to these areas. Greater consideration and potentially higher scores will be given to applicants who can demonstrate this commitment.
  7. Demonstrate evidence of involvement in SAEM activities and functions. Demonstrated involvement includes number of years as a member of SAEM and participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to SAEM. Greater consideration and potentially higher scores will be given to applicants who can demonstrate this commitment.


The Fellow Applicant's Host Institution

The applicant’s host institution must:

  1. Provide adequate administrative and clerical support to the fellow, including, but not limited to, office space, administrative support, and information systems.
  2. Demonstrate a track record of involvement and commitment to medical education at local, state, and national levels. Ideally, and in the majority of circumstances, the host institution should have an accredited emergency medicine residency program.
  3. Demonstrate the availability of faculty, resident and /or medical student teaching opportunities for the fellow.
  4. Provide opportunities for the fellow to work as an emergency medicine physician (attending, fellow, instructor, or similar), but shall not require fellows to perform clinical duties (including moonlighting) in excess of 16 hours per week. The applicant may work as an emergency medicine physician at a location other than the host institution.

THE FELLOWSHIP MENTOR

The fellowship mentor:
  1. Should have expertise in education, such as working as a medical educator, and/or expertise in educational research, including publication of original research and/or educational innovations in peer-reviewed journals.
  2. Should show evidence of involvement in education at state, regional, and national levels, such as participation in committees or serving in an administrative capacity.
  3. Should be actively involved in educational roles and teaching at his/her local residency program and/ or medical school.
  4. Must be directly responsible for the supervision and oversight of the fellow and have sufficient time available to ensure an optimal mentored relationship.

FINANCIAL AWARD:

The Education Fellowship Grant will provide a total of up to $50,000 per year for two years, contingent on the availability of funds from the SAEMF. The SAEMF Education Fellowship Grant funds may only be used for fellow salary. Fringe benefits are permissible in addition to salary, but the total of salary and fringe benefits may not exceed $50,000 per year for two years. No additional costs are supported by SAEMF; any other costs are the responsibility of the fellow’s host institution or another group specified in the application.

SAEMF grants are dependent upon the amount of available funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF endowment funds. 

The submission of detailed budgets for the use of funds for the grant are required as part of the application and again for award recipients during the reporting period of the award. Costs included in the Education Fellowship Grant budget as provided by the SAEMF Education Fellowship Grant should not exceed $50,000 per year. However, in addition to the funds from SAEMF, the budget justification should reflect all pending and active sources of funding relevant to the project.

Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to the SAEMF.

Funds for the second training year will be made available to the host institution only after submission of a progress report that is judged by the SAEM Grants Committee to demonstrate satisfactory accomplishment of proposed goals in the first year of the grant period.

For projects requiring the host institution’s Institutional Review Board (IRB) or equivalent approval, funds will not be dispersed until IRB approval is obtained.  Award extensions may be made at the discretion of the Grants Committee on a case-by-case basis.


DURATION OF THE AWARD:

The award is for two years (July 1, 2018 through June 30, 2020). 

PROGRESS REPORTS

Progress reports are due on December 1 and June 1 during year one of the grant award, and December 1 during year two of the grant award. The final project and financial report is due June 30th at the end of the grant period. The progress report template is available at  Post Award.

DELIVERABLES

At the end of the fellowship, the fellow is expected to present his/her work to the SAEMF by means of submitting a project portfolio outlining both the educational components of the fellowship as well as the final educational project.  Submission of an abstract for a SAEM Innovations exhibit, a research abstract to SAEM, publication(s) to emergency medicine peer-review or other relevant journals or publications, or presentation at SAEM of an educational project is expected. SAEMF strongly encourages the fellow’s involvement in educational SAEM committees, task forces, or academies during and after the award period. The awardee will attend the SAEM Annual Meeting during both years of the award, and the awardee’s department is expected to provide financial support for meeting attendance.

GRANT REVIEW PROCESS

The SAEM Grants Committee is responsible for reviewing grant applications for this award, and will make recommendations to the SAEMF Board of Trustees regarding candidate award recipients. The committee uses a scoring system to judge and compare applications that considers the qualifications of the applicant and mentor, the research proposal, the training proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of becoming highly productive academic emergency physicians with specialized expertise in education.  An Education Fellowship Grant will be awarded only if the committee and the SAEMF deems that an applicant worthy of receiving the award can be selected.

CONTACT INFORMATION

Please contact grants@saem.org with any questions.

Updated: June 2, 2017

POLICIES GOVERNING THE USE OF HUMANS AND ANIMALS

If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site.

INVESTIGATORY FINANCIAL DISCLOSURE POLICY/OBJECTIVITY IN RESEARCH

Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.

PATENT, INTELLECTUAL PROPERTY, AND TECHNOLOGY TRANSFER POLICY

All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue. 

If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy.  If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:

  1. Determine that patent and copyright should be or should not be filed;
  2. Release the invention to the inventor(s) or inventor's designee;
  3. Submit the invention to a qualified organization for administration and licensing;
  4. Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
  5. License or make other arrangements for the application and use of the invention with terms on exclusivity and royalty payments determined by SAEMF.