Annual Meeting FAQ
I am presenting at the Annual Meeting. Do I have to pay to attend?
Yes, presenters must pay to attend the Annual Meeting.
I am a resident and am only attending the Resident Academic and Leadership Forum for one day. Do I have to pay for a one-day pass as well as for the Forum?
No, as a resident attending the Resident Academic and Leadership Forum, you do not have to pay for a day pass to the Annual Meeting. However, your registration for the Forum will admit you only to the Forum, not to any other Annual Meeting activities.
I am a medical student and am only attending the Medical Student Symposium for one day. Do I have to pay for a one-day pass as well as for the Symposium?
No, as a medical student attending the Medical Student Symposium, you do not have to pay for a day pass to the Annual Meeting. However, your registration to the Medical Student Symposium will admit you only to the Symposium and the Residency and Fellowship Fair, not to any other activities Annual Meeting activities.
I am an exhibitor at the Annual Meeting. Will my exhibitor pass get me into any of the sessions or activities during the week?
Yes, we welcome our exhibitors to attend sessions and social events.
I am presenting a poster on a specific day. When will I be able to hang my poster in the poster hall?
Presenters can begin hanging all posters at 12:00 pm for the afternoon poster session on Wednesday, May 15th, these poster must be removed by 5:00 pm the day of your poster session. For the poster sessions on May 16 and 17th poster can be hung after 8:00 am for the poster sessions and will need to be removed by 1:00 pm. Posters for the Gallery of Excellence can be posted after 5:00 pm on Thursday evening and need to be removed between 8:30 - 9:00 pm.
I am unable to attend the Annual Meeting. Can I mail my poster to SAEM headquarters and have staff hang the poster for me on the designated day?
No, we encourage you to find someone to present your poster for you at the Annual Meeting. The SAEM staff is not responsible for the delivery and/or hanging of posters.
I am trying to make travel plans. How can I find out when a given group is convening during the Annual Meeting.
When available, a complete list of committee, task force, academy, and affiliate meetings will be posted on the Annual Meeting page of the SAEM website.
I need to contact the chair of my committee or task force prior to the Annual Meeting. How can I find out who the chair is and how to contact that person?
Contact the SAEM membership department for names and contact information for chairs of committees and task forces.
I am attending a special session on Wednesday, May 15. Do I need a one-day pass as well?
One-day registration is required to attend any SAEM didactic and/or poster sessions being held on Wednesday, May 15th. If you plan to attend any didactic or poster sessions in addition to the special session, you will need a one-day pass.
Can I register for the AWAEM onsite?
In order to ensure the correct number of lunches is provided at this event, registering prior to arrival at the Annual Meeting is highly encouraged. SAEM cannot guarantee availability for those who wait to register until after their arrival.
Do I have to be a member of AWAEM to attend their luncheon?
No, everyone is welcome to attend.
I am a moderator for the AWAEM Luncheon. Do I have to pay an attendance fee for the event?
Yes.
I cannot attend the Annual Meeting, but I am sending a substitute to present for me. Who do I notify about this substitution?
For didactics and abstracts, contact Tricia Fry at tfry@saem.org with any changes. Any changes made after April 1 cannot be guaranteed inclusion in the Annual Meeting brochure.
I have registered for the Annual Meeting but am now unable to attend. How do I obtain a refund?
Refunds are available as follows: Prior to April 30, 2013 - with deduction of $50 fee; between April 30 and May 10 - with deduction of $100 fee; after May 10, no refunds will be processed. Contact the SAEM membership department at membership@saem.org or tel. (847) 813-9823, ex. 211.
I am a chair and need to change the meeting time for my committee, interest group or task force.
Contact SAEM's meeting planner, Maryanne Greketis, at mgreketis@saem.org or tel. (847) 813-9823, ex. 209 to see what rooms and times are still available and if a change is possible.
I called the host hotel and they tell me there are no more rooms available. Are any other options available for housing for the Annual Meeting?
Contact Maryanne Greketis at mgreketis@saem.org or tel. (847) 813-9823, ex. 209 for information about alternate options.
I am a member of AACEM and wish to attend the Chair's Dinner. How do I register?
Visit http://community.saem.org/AACEM for information on AACEM events.
Who can attend academy meetings?
While attendance is encouraged for active members of a given academy, any Annual Meeting attendee can attend a general academy meeting.
How can I join an academy?
All SAEM members have the option of joining any academy. You can do this by logging into your profile at www.saem.org and choosing which academy you wish to join, and making your payment online. You will then be added to the academy membership list and have access to any communications and information intended only for academy members. You may also join by completing the SAEM membership application and indicating which academy or academies you wish to join, and faxing or mailing the application to SAEM headquarters, to the attention of the Membership Department.
Who can attend interest group meetings?
While attendance is encouraged for active members of a given interest group, any Annual Meeting attendee can attend a general interest group meeting.
How can I join an interest group?
All SAEM members have the option of joining any interest group. You can do this by logging into your profile at www.saem.org and choosing which interest group or groups you wish to join. Remember that your first interest group membership is free with your paid SAEM membership, while each additional interest group membership costs just $25. You may also join by completing the SAEM membership application and indicating which interest group or interest groups you wish to join, and faxing or mailing the application to SAEM headquarters, to the attention of the Membership Department
.
How can I donate to the Foundation?
You can donate to the Foundation by visiting http://saem.org/saem-foundation/ways-to-give/donate. You may also mail a check to SAEM Headquarters. Please make sure to indicate whether you want your donation to go to the Education Fund or the Research Fund, or to be divided between the two.
Can I attend just the Residency and Fellowship Fair?
No, you must register for the Annual Meeting or the Medical Student Symposium in order to attend this event.