Affiliate Meetings

Download Affiliate Meeting Space Request Form PDF

Please complete and submit this form to by Friday, February 2, 2018. No meeting space will be provided after March 2, 2018. 

Organizations and groups that wish to schedule Board, committee, or other non-educational meetings in conjunction with the SAEM 2018 Annual Meeting must complete this form.

SAEM provides meeting space on a space-available and first come/first served paid basis. Space is available for meetings of no more than 20-25 people and for a limited amount of time, especially during peak times, in order to provide space to as many groups as possible. SAEM provides the space for a charge of $100 per event. In addition, organizations are responsible for all direct costs, such as audiovisual equipment rental, food and beverage, etc. Billing arrangements for your organization must be set up directly with the JW Marriott Indianapolis, confirmation of room assignments has been sent to you.

SAEM will not provide meeting space during the Keynote/Plenary presentation Wednesday, May 16, 2018 from 9:00 AM - 11:30 AM.

Please complete one sheet for each event. Do not submit this form until you have confirmed the date and time of your event. Because of multiple changes in past submissions, there will be an additional charge of $100 for each requested change in the date/time. This form should be used only to secure the space for the event. Submit the form to SAEM, not to the host hotel. You will receive email confirmation of your room assignment after April 2, 2018. Once confirmation is received, you will be responsible for contacting the hotel, to finalize all arrangements for room sets, food/beverage and AV.